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Room Booking, Event Scheduling & Management

How Mazévo Supports the “New Normal” for Event Schedulers

1 July, 2020
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As the world’s response to COVID-19 moves from short-term tactics to long-term adaptation, organizations that focus on in-person gatherings will be among those most directly and significantly affected.

Scheduling departments at colleges and universities, churches, government entities, corporations, and other organizations will have to modify their operations in order to comply with social distancing and other safety guidelines that will be in place for the foreseeable future. In fact, since there’s no way to know when another communicable disease will start making headlines, it’s not hard to imagine that many of these guidelines are here to stay.

Powerful Features and Functions in a Solution That’s Ahead of Its Time

The way facility schedulers, event planners, service providers, and other events professionals do their jobs is evolving. One thing that hasn’t changed, however, is the need for a room and resource scheduling solution that’s easy to use, affordable, and fully supported.

While Mazévo was developed long before the phrase “social distancing” was coined, many aspects associated with its implementation and use fall right in line with the new rules, regulations, and laws being enacted, including that the system is:

Cloud-based

Mazévo is a cloud-native solution. That means no software has to be installed on the servers or user computers at your location and no visit from our team is necessary. The system is already humming along smoothly online serving other customers. All you have to do is make the decision to start using it and our team sets aside for your organization your own secure slice of the cloud.

Designed with self-sufficiency in mind

Built from the ground up to be highly intuitive, Mazévo requires no onsite training or consulting. You may have a few questions for our attentive support staff, which they’ll answer promptly, but it’s also possible (if not probable) that you’ll simply log in, take a look around, and start defining your data and making reservations. It’s no exaggeration to say that you can literally be operational within hours of us flipping the switch.

Able to accept data from other systems

We can help you convert facility information and scheduling data from another system if you like. And that assistance, like bringing your system online, happens remotely with no in-person interaction and no risk of disease transmission.

Full of communication and collaboration features

Remote and independent working was already coming to the forefront before COVID-19, which is why we designed the system with many features that enable team members and requesters to stay in close contact about events without ever meeting face-to-face.

Designed with productivity-boosting automation

Mazévo allows you to automate a number of tasks and actions. This is more important than ever today, as many scheduling departments have had to decrease their headcount in order to meet new financial constraints. The system empowers organizations to do more with less.

Flexible regarding space status

Being able to modify how rooms are used quickly and easily is crucial as organizations transform their scheduling operations. For example, in higher education environments, event spaces are being repurposed to hold academic sessions as schools look to add more instances of classes with fewer students per session. Mazévo allows you easily to take an event space out of your inventory.

Capable of managing virtual and hybrid meetings

Mazévo makes it simple for your team to manage virtual meetings and hybrid gatherings (i.e., those with both in-person and remote components). Events departments are increasingly being looked to for their expertise in this area, and many features in the system help them answer the call.

Automatically updated with new features

No more having an IT person go from workstation to workstation to update them when new functionality for your scheduling system is released. The instant a set of Mazévo features is implemented in the cloud—which happens regularly as we continue to “push the envelope” on scheduling software capabilities— your team has access to them.

Letting Go of the “Old Normal” and Embracing New Opportunities

No doubt we’d all like to go back to the way things were pre-pandemic. However, it’s likely that this crisis has forever changed the way events are scheduled, managed, and executed. That being the case, events professionals can and should embrace the opportunity to improve their operations with leading-edge technology and all that it has to offer.

Schedule a live demo to see Mazévo in action.

Dean Evans

Dean Evans is the Mazévo Co-Founder. Check out his articles about event scheduling software.

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