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Event Scheduling & Facilities Management

Short on Space? Best Available Search to the Rescue!

16 October, 2019
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You just received a request for another meeting that occurs every week for the next 6 months during your busiest time of day in your most popular meeting room. You know when you enter the request into your scheduling system that the likelihood of being able to get that room is slim to none. Sure enough, you check your scheduling system and the room is not available. Now what?

With Mazévo's "Best Available Search" tool you can now quickly find rooms even when space is tight. The best part about it is that the system does it automatically for you every time you enter a recurring meeting. With Best Available Search you can:
  • See at a glance how many days the room you want is available
  • Reserve the rooms for those dates
  • Know the dates it is not available
  • Book alternate available rooms for any unavailable dates

Let's take the example above to see how this works.

Step 1: Enter the Meeting Dates and Times

Recurring Meeting Date and Time

 

Step 2: Select an Available Room

Best Available Room Search with Days Available

Step 3: Find an Alternate Room When the Primary Room is Unavailable

Best Available Search - Find Another Room

Once you have finished assigning rooms the event can now be completed and saved.

As illustrated above, the Mazévo Best Available Search is simple to use and doesn't require learning a new process to master. It happens automatically when entering new events into the system. It also provides a wealth of information about meeting room availability allowing you to quickly schedule the right space every time.
 
Check out these other articles to learn about other time saving tools in Mazévo.
 

Will this save you time scheduling meetings? Leave us a comment or contact us to learn more.

 

Bryan Peck

Bryan Peck is the Co-Founder of Mazévo. Check out his articles about event management and scheduling software.

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