Why a Modern User Interface Is Important in a Room Scheduling System

18 November, 2020

It would be easy to dismiss the way an room scheduling system looks as unimportant or “just fluff.” After all, it’s the functionality that matters, right? But the fact is that the “visual aesthetics” of a scheduling solution affect everything from how it’s perceived by users to how easy or difficult it is to perform work with it.

Key Elements of an Effective User Interface

The user interface (UI) of an app or software is made up of all the elements you see and interact with when you use it. That includes items like the fields, buttons, and menus, but also things like the colors, shapes, fonts, and other static elements that you don’t interact with. They all come together to leave a user with a simple and pleasing experience or doesn’t.

Both software user preferences and the tools with which developers create user interfaces are continually evolving. Those changes dictate what looks and feels new and what’s considered outdated or “old school.”

Some of the elements that make a user interface effective include that it is:

Intuitive. It should be clear immediately to users how to navigate in the system and perform the actions they want to perform. It shouldn’t require a lot of reading or “trial and error” to figure things out.

Uncluttered. In striving to make a system easy to use, the developer shouldn’t go overboard in labeling or explaining things. The fewer words and symbols needed, the better.

Comfortable. A good UI has a feeling of familiarity. When you access the system for the first time, the way it functions should give you the sense that you’ve used it before even though you haven’t.

Consistent. If process A has a particular flow, related process B should have that same flow. This helps users “transfer” the knowledge of the first process to the second one, making it easier for them to complete it and giving them a sense of confidence in their understanding of the scheduling solution in general.

Efficient. The fewer clicks needed to get from here to there or to complete a particular task, the better. If users have to keep referring back to information in one area to complete work in another area, for example, they’ll quickly become irritated or frustrated, and will be more prone to making mistakes, as well.

Responsive. A well-designed system both responds quickly to user input and also creates the sensation that things are happening quickly, which are two very different but important things.

Visually appealing. Especially in a product like a scheduling system that users may spend a good chunk of their day in, looks matter. A more pleasing design can increase a user’s happiness and reduce their stress. A poorly designed or outdated UI can have the opposite effects.

User friendly. Not to be confused with being intuitive, being user friendly means things like giving users the ability to undo mistakes and making it clear how they do that. Many older scheduling systems, on the other hand, are unforgiving. If you make a mistake, correcting it can be painful and time consuming.

Benefits of a Well-Designed User Interface

So, if all the elements above come together in a UI, what kinds of benefits does that produce? There are many, including that:

  • Scheduling departments spend less time training their users.
  • Users get more work done faster.
  • Scheduling team members experience less user fatigue.
  • Users are less likely to make costly mistakes.
  • Customers and third-parties that have access to the system have a more productive and satisfying experience.
  • Organizations enjoy a positive reputation with their customers.

Take a Look at the Mazévo User Interface

In developing Mazévo, we took a holistic approach. The system has powerful functionality, as you’d expect. But we also put a great deal of thought, experimentation, and testing into creating an interface that’s both easy to use and easy to look at. (Our team has many decades in the scheduling software business, so we have lots of experience to pull from.)

Of course, those attributes are in the eye of the beholder, so to speak. Our customers and others who use or have seen the system give it high marks. But would you?

The quickest way to find out is to get a free, no-obligation demo of the Mazévo scheduling solution. Demos are a real win-win—you learn about our leading-edge, cloud-native system and we learn about how we can make it even better and more helpful to users.

Let’s talk! Schedule a session today.

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Dean Evans

Dean Evans is the Founder and CEO of Mazévo. Check out his articles about event scheduling software.