How to Book a Shared Room

A room can be selected as shared when using the Add New Event process.

Sharing a room when creating a new event

1) Navigate to Main Menu > Add New Event.

2) Enter the Organization, Contact, and Attendance for the new event and press Next.

Add New Event - Enter Organization, Contact and attendance

3) Enter the Time and Date(s) of the event and press Next.

Add New Event - Select the date and time of the event

4) Select the Building(s) to search for available rooms and press Find Rooms.

Add New Event - Select the building to search

5) If the desired room is not shown on the Available Rooms tab, and the room has been marked as shareable, select the Shareable Rooms tab to view and select the room and press Next.

Add New Event - Available Rooms

Shareable Rooms tab:

Add New Event - Shareable Rooms

6) Complete the event by entering the event name and pricing details.  Press Book Rooms to save the event.

Add new event - Enter the event name and pricing information

 

Normally, you will select a room from the Available Rooms tab.  

 

Details on how to configure a room as shareable can be found here.