This article explains how to create setup types and apply them to bookings.
When you reserve a room in Mazévo, you can indicate how the room should be arranged. This description can be referred to by whatever name you define - room layout, configuration, etc. We'll call it setup type. Most organizations have several standard setup types that can be used for events. Examples include:
- Hollow Square
- U Shape
- Rounds of 8
Setup types are defined as a special type of resource in the system.
To create a setup type:
- (Optional) Configure a service provider that will handle room setups. Go to Settings > Service Providers, click Add Service Provider, type the name, and click Save. Often setups are performed by an organization's facilities staff. If that's true for you, you might create a service provider called "Facilities." If you don't use separate service providers, skip this step.
- Configure a resource grouping. Go to Settings > Resource Groupings, click Add Resource Grouping, type the name (like Setup Type), select Service Description as the type, and click Save.
- Create the individual setup types as resources. Go to Settings > Resources, click Add Resource, type the name (like Hollow Square), select the resource grouping you created in the prior step, select a service provider if appropriate, and click Save.
Using Setup Types
To add a setup type to bookings, after creating the event, check the box to select all bookings and click Add Resources, as demonstrated here:
Attendance and Setup Types
When you add a setup type to a booking, the system will automatically enter the attendance next to the setup type selected: