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Room Cards

This article describes Room Cards, which can be run or published.


Room Cards display a summary of the events for each room in a particular date range.  They can be run for predefined time periods or user-specified dates and can be filtered by building, event type, and status. Once you've set the filtering options, you can either run the report or publish it.

You can print additional copies for specific rooms by changing the number of room cards on the room record. The default is 1 card per room.

Running the report displays results on the screen as a PDF for reference or for printing. Publishing a report allows you to set default filtering options for other users or yourself. (Learn more below.)

Room Cards

Report Formats

Room Cards can be run or published in two different formats.  

  • Single Day - Each day in the date range starts on a new page.
  • Multiple Dates - Days in a range follow one another on a page separated by a subheading.

Publishing a Report

Publishing a report makes it easily accessible to you and to other users if you so choose. After setting the filters, you name the report and indicate whether it should be available to others.

In order to publish reports, you must have access to the Event Reporting Publisher role. Users who want to run published reports must have the security role of Event Reporting Viewer.