What You Didn’t Know You Could Do with the Mazévo Event Editor

If you’re like most Mazévo users, you probably use the Event Editor throughout your day. You’re in there checking details, making quick updates, and sending confirmations. It’s a familiar screen, but what if it holds dozens of capabilities you’ve barely touched? What if the tool you use for daily tasks could also be your secret weapon for enhanced efficiency and greater productivity?

We answered that question in a Mazévo Connect session titled “Mastering the Mazévo Event Editor: Tips, Tricks, and Hidden Gems.” This article highlights key points from that webinar, explaining how exploring the Event Editor more deeply can transform how you manage events, saving you time and boosting your work output. 

TL;DR: Why the Event Editor Is Your Secret Weapon

• Bulk-edit multiple bookings with just a few clicks
• Instantly reset pricing across an entire event
• View setup notes by hovering—no extra clicks
• Upload room diagrams directly to bookings
• Centralize communication, tasks, and documents
• Open contacts, rooms, and orgs in new tabs for easy multitasking

The Shift: From Task-Oriented to Strategy-Oriented

Think of the Event Editor not just as a place to "edit stuff," but as a comprehensive control panel for proactive event management. It’s designed to help you see the bigger picture and act on it without getting bogged down in repetitive clicks.

Here are a few ways to start thinking more strategically within the Event Editor:

• Master bulk actions. Stop editing bookings one by one. You can filter your bookings by any criteria (like bookings on Monday in the auditorium) and then use Control + Click (or Command + Click on a Mac) to select multiple bookings at once. Need to select a whole range? Click the first booking, then hold Shift + Click on the last one. Now you can change the status, room, or time for all of them in a single action.
• Reset pricing instantly. Did the client's pricing plan change in the middle of the planning process? Instead of manually recalculating every line item, you can change the pricing plan at the event level, select all the relevant bookings, and hit Reset Pricing. Mazévo re-prices everything for you based on the new plan.
• Multitask effectively. When you need to check details on a contact, organization, or room, don't lose your place. Just click on the name of the organization or contact. Mazévo opens it in a new browser tab, allowing you to access the information you need and return to your event without missing a beat.

Discoveries That Changed How People Work

During our webinar, we heard several "Why didn't I know this sooner?" moments from attendees. Here are a few of their discoveries that could change your workflow, too.

“I didn’t know I could group and filter bookings to update just Mondays.”

Filtering is a game-changer for large, recurring events. But did you know you can also group your view? Simply drag a column header, like "Event Type" or "Room," into the space above the list. Instantly, all your bookings are organized into collapsible sections, making it easy to visualize and manage complex schedules.

“I thought setup diagrams had to be generic attachments.”

Many users attach diagrams under the "Documents" tab. While that’s great for contracts or insurance forms, it’s the wrong place for setup diagrams. When you select a booking and go to Change > Room Setup Diagram, you can upload a file or add a URL. Placing it here ensures the diagram is directly linked to the specific booking, appears on operational reports, and can even be included as a link on the customer's confirmation.

“I didn’t realize I could see setup notes just by hovering.”

Looking for a quick reminder of the specific setup notes for a booking? There’s no need to click into another screen. Just hover your mouse over the setup style (e.g., "Rounds for 8") in the bookings list. A tooltip appears, showing the detailed notes associated with that setup.

“I used to email myself reminders—now I just create a task.”

Instead of relying on Outlook reminders or sticky notes, use the Tasks feature in Mazévo. You can add a task to a specific booking or the event as a whole, assign it to a team member, and set a due date. All your tasks appear on your Day At A Glance screen, creating a centralized, trackable to-do list that’s integrated directly into your workflow.

Why These Features Matter More Than Ever

In today's environment, these "hidden" tools are more than just nice-to-haves. They are essential for keeping up without burning out.

• Event complexity is increasing. With more recurring events, last-minute changes, and a greater need for oversight, manual processes can't keep up. Tools like bulk editing and integrated tasks are designed for this type of complexity.
• Staff time is stretched thin. No one has time for redundant data entry or endless clicking. The shortcuts in the Event Editor are designed to give you back precious minutes in your day.
• Clarity is essential for exceptional service. When communication is clear and centralized—from setup notes to diagrams to confirmations—your team can deliver exceptional service without confusion or mistakes.

Small Efforts, Big Returns

You don’t need to become an expert overnight. The key is to start exploring what’s possible. This week, challenge yourself to try just one new thing in the Event Editor.

• Group your bookings. On one of your large events, drag the "Status" column header up to group all your bookings.
• Use the diagram uploader. For your next event, use the "Change Setup Diagram" function to add the room diagram to a booking instead of attaching it under the documents tab.
• Add a task. Create a task for yourself to follow up on an event and check your Day At A Glance screen tomorrow to see it in your list. 

Conclusion: One Screen, Endless Possibilities

The Event Editor might look like just another screen, but it’s one of the most powerful tools in Mazévo. It’s packed with features designed to help you move from reactive task management to proactive event strategy. The more you explore it, the more you can accomplish with less effort. 

Ready to learn more?

• Watch the full webinar recording on our YouTube channel.
• Try one new function you learned about in this article when working on your next event.
• Reach out to our support team for a personalized walk-through of any feature you’re interested in.

 And if you have questions about other Mazévo features and functions, please don’t hesitate to contact us.