Adding Notes to an Event

This article describes where notes can be entered for an event.

Overview

Notes can be entered in several different places for an event while using the event editor.  Below is a description of each type of note that can be entered.

Event Notes

These notes are internal notes for event planners and will not display on any report.  

Event Notes for the Event Editor

Booking Notes

There is a single internal note field on each booking available when you drill into a booking and navigate to the Other tab.

Booking Notes Displayed when you open a booking

You enter the booking notes here:

Entering Booking Notes

Resource Notes

For each resource added onto a booking, there are 2 different note fields available.  The first note field is the standard note defined on the resource.  The second note field is for any special instructions.  Both note fields are displayed on all reports and are considered external and can be viewed by requesters.  Requesters are limited to adding special instructions.

Adding resource notes when adding resources to a booking

Setup Notes

Setup notes are external notes that describe the room setup needs in more detail.  Setup notes are entered while selecting a setup style for a booking (i.e., Hollow Square). 

Entering a note for room setup