Approval States: What They Are and How to Use Them

This article describes the different "states" that can be associated with an approval record.

Overview

In Mazévo, you can have multiple people review and approve an event before confirming it. This article describes how approval records move through the process.

Approval States

There are six different "states" for approvals. Those states are described below.

Waiting for Review

An approval is in the Waiting for Review state if the system has been set up to have an event planner review requests before activating approvals (i.e., before getting approvers involved). This approach can save time for approvers if requests are ever denied by the event planner before the approval process begins.  

Pending

If the system doesn't require an event planner to release approvals (i.e., they are automatically released), the approvals are initially in a Pending state. Pending approvals are those that are waiting to be approved or denied by an approver.  

Approved

This is the state for approvals that have been given the green light. 

Denied

This is the state for approvals that have been denied.

Pending - Changes Made

If an approval has a state of Approved and a change is made to the event, the approval is set to Pending - Changes Made to alert approvers and event planners that a subsequent review may be necessary.

Disregarded

An event planner can set the state of any approval to Disregarded. An approval in this state is ignored by the system and treated as if it never existed. It might be used if, for example, the AV department denies a request for equipment but the requester decides the event can go on without it. Applying the Disregarded state shows what occurred with the equipment request but allows the approval process to move on to other requests.