Each customer that uses Mazévo, has several settings that affect the operation of the software. Below is a description of these settings that are maintained by the support staff at Mazévo. Please contact Mazévo support to update any settings.
Event Planner Settings
- Allow Event Planners to Manage Requesters. This setting, if turned on, allows event planners to manage user security for requesters. This is off by default.
- Booking Lock Days. This setting determines how old a booking can be before changes are prevented. The default setting is 365 days. The purpose of the setting is to prevent changes in historical data.
- Booking Deletion Grace Period. This setting determines how old a booking can be before deletions are prevented. The default setting is 10 days. The purpose of the setting is to allow bookings in a canceled status, to be deleted from the system.
- Review Approvals. If the approval feature of the system is used, this setting determines whether new approvals are immediately available to approvers or whether an event planner must preview and release the approvals. The default setting is to hold approvals until an event planner releases them. The purpose of this setting is to allow the event planner the chance to review the event for viability before asking approvers to review the event.
- Limit Event Planner to Specific Buildings. This setting will restrict event planners' editing privileges to their user profile buildings. If the parameter is disabled, event planners can edit events that occur in any building. This is enabled by default.
- Allow Requesters to View Request Summary. If turned on, this setting allows a requester to get a confirmation (labeled as a request summary) for any of their events thru the mobile or web interface. This is on by default.
- Allow Requesters Access to All Events. By default, requesters will have access to the All Event process. This setting can be changed to remove All Events for requesters.
- Number of Days to Display in All Events. The setting restricts how far into the future requesters can view events while using All Events. The default is no limit to the number of days.
Cancel Incomplete Requests After x Minutes. This setting determines how long an incomplete request should remain active in the system. The default setting is 60 minutes. After 60 minutes, the event and all of its bookings are canceled. An incomplete event is an event where the creation process was interrupted before the final step. The main steps in creating a new request are:
- Select and book the room(s).
- Select any required resources.
- Provide answers to any event questions.
- Use Event Descriptions. This setting will prompt event planners and requesters for a long event description. By default, this setting is off. This setting aims to allow the entry of a lengthy description of the event published on the public event calendar. It is useful for describing specifics about the event, such as ticket pricing, showtimes, and details.
- Organization Required. This setting, if enabled, will require an organization to be selected for all new events. This default setting is on (require organization).
- Contact Required. This setting, if enabled, will require a contact to be selected for all new events. This contact becomes the primary contact for the event. This default setting is on (require contact).
- Drop Down Time Increment for New Events. The default is 15 minutes.
- Event Number - Extra Digits. The default is 2 digits. This can be increased if the number of events exceeds 2.6 million records.
- Use Resource Options. This setting will turn on or off the use of the resource options feature. This advanced feature allows the definition of sophisticated resources that require additional selections. For example, a catering resource called the Italian Dinner Buffet may allow for selecting one or more sub-items (pick two salads, pick one main entree, and select one dessert). This option is off by default for new customers.
- Read-Only Worker. This setting determines whether a user with the Operations - Service Worker role can mark work as in process or completed. By default, service workers can change the state of work items.
- Half-Day Hours. This setting determines the number of hours to use when calculating half-day and full day pricing. The default is 4 hours.
.Public Calendar Settings
Remove Monthly Views. Removes the monthly view options, both the calendar and list views, from the public calendar. The default is to show the monthly views.
Remove Organization Name. Removes the organization name from the data being displayed. The default setting is to show the organization.
Remove Contact Name. Removes the contact name from the data being displayed. The default setting is to show the contact.