How to Configure a Room Sign

Rooms signs, called Devices in Mazévo, are electronic displays mounted outside of a meeting or conference room that display the events for a given space on the current date.  

Setting up a new room sign in Mazévo

Typically, room signs installed in a facility are configured to look the same. In Mazévo, each device (or sign) is associated with a Room Sign Profile. Each profile has various settings used by the signs tied to it. The purpose of profiles is to make managing changes to signs easier by managing the changes through a profile rather than each sign.


To configure room signs, a user needs the Room Sign Administrator role (or Global Admin Role).

Create a new profile if one doesn't exist:

1) Navigate to Settings > Room Sign Profiles

2) Press Add Room Sign Profile

3) Enter the following information:

  • Profile name 
  • Statuses  -  Select statuses of bookings to display on signs associated with this profile.
  • Background Image URL - Optional - URL to an image to be used as a background image
  • Background Image Font Color—The font color is used for text that displays over the background image on the panel's left side.
  • Hide Contact - Check this box to hide the contact name from appearing on the device.
  • Hide Organization - Check this box to hide the Organization name from appearing on the device.
  • Number of days to display in the future - Enter how many additional days events should be displayed on the device. Entering 'O' days will limit the display to 'Today's' Events; one day will display today's and tomorrow's events. The maximum number of additional days that can be displayed is 6.
  • Allow Book Room - Check this box to display a Book Room button on the sign. Pressing the button on the sign displays a QR code to scan the Mazévo mobile app to reserve the space (authenticated booking). 
    • Allow Anonymous Booking - If you check Allow Book Room, you can optionally allow anonymous bookings to be created.  Anonymous bookings are instantly created 'right now' by pressing the Book Room button. The booking will be created for the defaults set on the Booking Defaults tab.

  • Check-in - When checked, this will display a button 'Check In' that works in one of two modes: Authenticated or Unauthenticated. Authenticated check-in displays the check-in button and, when pressed, displays a QR code that a user will scan on their mobile device to check-in.  Unauthenticated check-in displays a button to mark the booking as checked in. The check-in feature is also tightly coupled with the check-in settings on the security policy's Security Room Groups.  

Mazévo support will need to activate the check-in feature for your system. The check-in feature is configured on the Security Policy's Room Security Group, where you'll specify the check-in window and the no-show status.

  • Start Time / End Time - Enter the times to update the signs tied to this profile.  If you leave the times blank, the signs default to updating between 6 a.m. and 10 p.m.  Between 10 pm and 6 am, the sign will not update the list of bookings. 

Anonymous Booking Defaults

When you configure the sign with the anonymous booking feature, you'll need to set several defaults for the event. These defaults are located on the Booking Defaults tab:

  • Event Name - This will be the name of all events created from the sign.
  • Organization - This will be the organization for all events created from the sign.
  • Contact (Optional) - This will be the contact for all events created from the sign.
  • Event Type (Optional) - This will be the event type for all events created from the sign.
  • Default Event Length - specify the initial duration of a new booking (for example, 60 minutes).
  • Maximum Duration - specify the maximum duration of an event. The user can press Extend, which adds 15 minutes to the booking time until the maximum duration.
  • Status for New Bookings - The status for new bookings created from the sign.

Create a new device

1) Navigate to Settings > Room Sign Profiles > Manage Devices

2) Press Add Device

3) Enter the following information:

  • Room Sign Profile - select a profile from the dropdown list. 
  • Room - Select the room to be displayed on the device. 
  • Device ID—Assign a unique number/ID to the device. If you only have a few devices to configure, a simple numbering scheme, like Room1 or Room2, will work fine.
  • Device Type - Select the type of device from the dropdown list. The choices are Android/iOS tablet, Iadea Media Player, or Crestron. 

4) Press Save.

You should not configure a room sign for a combination room (think Grand Ballroom).  Instead, the sign should be configured to match the component room associated with the sign location.

Configure the device 

1) Locate the URL for the device you want to configure by clicking on the DeviceNumber in the grid of devices.  A popup will display the proper URL to use for this device.  Locating the room sign device URL

2) From the device, open the browser and enter the URL from step 1 above. The URL will look like: