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How to Use Room Features With the Course Optimizer

The optimizer can use a room's features when determining which room to assign to a course. The optimizer will use the instructor's preferred features or the features specified on a course when determining a room assignment.

Overview

The optimizer can use features when it assigns a room to a course. Features can be set at the instructor or course level; however, course-level features take precedence over the instructor's preferred features.

Features set at the instructor level will be available for all terms.  Features set at the course level will only be used on the specific term/course where features are defined.  

Setting an instructor's preferred features

To set features for an instructor:

  1. Select the term you are working with from the Terms List.
  2. Select Optimizer.
  3. Locate and click on the instructor's name to display the Notes/Feature popup.
  4. Select the feature(s) from the dropdown list.
  5. Press Save.

Setting the features for the selected course(s)

  1. Using the checkbox to the left of each course, select the course(s).
  2. From the popup menu, select Features.
  3. Select the feature(s) from the dropdown list.
  4. Press Apply.

Copying features from a prior term

Features for the instructors carry forward automatically; features assigned to courses can be copied from a prior term. To copy features from a prior term:

  1. Select the term you are working with from the Terms List. This will be the destination for the copy.
  2. Select Optimizer.
  3. Select Copy Features. 
  4. Select the term to copy from (Source) and press Copy.

If a course in the 'destination' term has features, and there are features on the course in the 'source' term, the features are replaced with the source term features. If a course in the source term doesn't have features, and features exist on the destination term for that course, nothing will change for that course. Courses are matched on subject, section, and days of the week.