1. Knowledge Base
  2. Reporting and Analytics

Resource Usage Report

This article describes how to use the Resource Usage Report.

Overview

The Resource Usage Report will display by resource the quantities used or in use by date.  There are two output options, Quantity Used and Quantity in Use.  These two options control how the resulting data is displayed.

When using the first option, Quantity Used, the system will provide a total quantity used across all bookings by resource by date.  This is useful for determining the total quantities of consumable resources, like catering items (How many gallons of coffee will be used on Monday?   How many turkey sandwiches need to be made on Tuesday?). 

The second output option, Quantities in Use, will determine the quantities of inventory-able resources used by date and time with the ability to focus only on resources where usage has exceeded the inventory quantity. This is useful for determining if there are over-committed resources (We have 3 data projectors but 4 are needed next Wednesday at 3pm).

Running the Resource Usage Report  

Resource Usage - 1

The screen above show the usage report being run for the This Week, for all buildings

The output view is Quantity Used.  Below is a sample of the report:

Resource Usage - 2

If the output view is Quantity in Use, the results would be:

Resource Usage - In Use

Notice the Lapel Mic on Monday, October 28th has a quantity used greater than the quantity available and therefore is highlighted.  With either output option, clicking on the quantity used or quantity in use will display the bookings that are using the resource.  Also, for either output choice, clicking the graph icon will display a graph of the usage by hour, as seen below:

Resource Usage - by time of day