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Invoicing Departments: What They Are and How to Create Them

Invoicing departments allow for the separation of invoicing processes based upon locations (buildings) and services.

Overview

If your organization will be using the advanced invoicing functions of Mazévo, you will need to define at least one invoicing department record.   For each department, invoice heading information and filters will be specified.    In the example below, the department will only invoice for confirmed AV charges in Building 1.  Another department can be created that bills other charges, such as, Room Charges and Food Charges.   

Below is a sample of the invoicing department screen:

Invoicing Department

 

The data that is entered on the department will be used primarily to format the invoice, providing the heading information (Name, address, email, phone and logo), the Initial Invoice Number (used when creating invoices) and payment terms.  All of this information will appear in the heading portion of the invoice.

 

Along with the formatting information, you will also select the buildings, services and statuses that department is responsible for billing. (See below):

Invoicing Department - Filters

If this department will be billing the room charges, check the 'Invoice Room Charges' checkbox.

On the last tab, you can upload a logo that will appear at the top of the invoice.