Making Events Public or Private

This article describes how to flag events as private. Private events are not displayed on the public calendar but are available to all event planners, service providers and administrators, and event owners.


When an event planner creates an event, they can indicate whether it is public or private. By default, events are public. Event planners can also edit existing events to make them private.  Private events are not displayed on the public calendar but in all other areas of the system. 

Optionally, event planners can select individual bookings to be private rather than marking the entire event as private.


When an event is marked as private, all of the bookings will appear to be private.  To make some bookings public, make the event public and then set the appropriate bookings to private.


Making an Event Private When Creating It  

To make an event private when creating it, do the following:

  1. On the last screen of the Add New Event process, click the Private Event checkbox.
  2. Click Book Room.  

Private Event - Adding new event

Making an Existing Event Public or Private

To make an existing event public or private, do the following:

  1. Open the event and click Change.
  2. Click the Private Event checkbox to check or uncheck it as appropriate.
  3. Click Save

Private event - edit event


Making a booking Public or Private

To make an existing booking public or private, do the following:

To mark individual bookings as private, you need to remove the private flag from the overall event before marking bookings as private.

  1. Open the event, and from the list of bookings on the event, select one or more bookings to mark as private by checking the selection box on the left side of the bookings grid. After selecting the booking(s), select Private from the menu.
    Changing the privacy flag on bookings
  2. Select the Yes/No option desired for the selected bookings.
  3. The private icon will appear next to private bookings, as shown below.
    Private bookings results