Getting Started
To use the final exam scheduling tool in Mazevo, you'll need Mazevo support to enable the feature. After that, navigate to Academics > Terms to start scheduling.
After you have processed a term (created the bookings and updated your SIS), you have the option of Final Exams on the Terms grid. You can click that to get started.
Setting the Final Exam Date Range
After clicking Final Exams, you will be prompted to set the final exam date range for this term. If you make a mistake, you can change this later by clicking on the final exam date range on the course grid.
Filtering the courses
How to add filters:
- Press Add Filter.
- Select appropriate filtering options (see descriptions below).
- Press Apply.
To change a filter, press Change Filter.
To remove all filters, press Remove Filters. You can remove individual filters by pressing the 'x' on each filter chip.
Filters Available
Campus Code - If your system uses campus codes, this filter will be displayed.
Subject - This filter limits the list of courses to the selected subject codes.
Instructor - This filter limits the list of courses to courses taught by the selected Instructors.
State - This filter limits the list of courses to the selected processing state(s).
Days of Week- This filter limits the list of courses to the selected Days of Week.
Start Times- This filter limits the list of courses to the selected start time(s).
Back To Back - This will filter the list of courses to back-to-back classes only. Back-to-back courses have the same instructor, days of the week, start time, and end time, and their start time is within 10 minutes of the previous course's end time. Mazévo optimizer will try to assign back-to-back classes to the same room.
Match - This filter can find courses that match dates, times, and instructors. These courses may need to use the same room (Meets Together, Shared Room). Using this filter makes it easy to locate potential candidates for sharing space.
Date Assigned - When assigning dates, limiting the list of courses to those with or without a final exam date may be desirable.
Room Assigned - When assigning rooms, limiting the list of courses to those with or without a new room assignment may be desirable.
Exclude courses that don't have a final exam.
Using the Search for a Course filter, you can limit the courses displayed by typing in any text, including a subject, CRN, or course name. After locating a course (or courses) that won't have a final, check the selector checkbox(es) at the beginning of the row and select No from the pop-up menu bar for Has Final Exam. This is a simple toggle switch you can turn on or off quickly for each course.
You can quickly see which courses don't have finals by scanning down the State column.
Set the date and time of the final for the courses.
In most situations, you'll assign all courses with the same day of the week and time to the same exam day and time. To help group courses by day of the week and start time, there are two filter options at the top of the grid: one for Day of Week and one for Start Time. After filtering, select the checkbox (at the left of each row) and select Assign Date from the pop-up menu. Enter the date, start time, and end time for the exam for the selected course(s).
You'll continue using the filtering options to assign a date and time to each course.
Assigning the SIS room for the final exam (Optional)
There may be courses that you already know the room to be used for the final. It can even be the same room where the course typically meets. Use the checkboxes for each course to select one or more courses, then select Assign SIS Room from the pop-up menu.
Manually selecting a room for the final (Optional)
To manually select a room, click the Assign Room link in the column labeled Final Exam Room and select a room from the pop-up.
Letting the system assign a room
After manually setting rooms for some courses, Mazevo can automatically assign rooms to the remaining courses by clicking the Assign Rooms button.
Finalizing the exam schedule
Once you've assigned (manually or system-assigned) the room to each course, you're ready to let Mazevo build the final exam records and block the space. To finalize the exam schedule, press the Finalize button at the top of the grid. This adds a new date/time record to each course with a final and creates a booking that blocks the final exam room from being reserved for another use. If the room is already in use by a non-academic event, that event will be set to the academic conflict status and appear in the Day At A Glance conflict report.