User Profile and Preferences: What They Are and How to Modify Them

A user's profile contains information about them, such as their name, phone number, email address, and an optional photo. In addition to these details, the profile stores a user's preferences for event creation and notifications.

Overview

A user's profile contains information about them, such as their name, phone number, and email address. The profile can also include their photo. In addition to these details, the profile stores specific user preferences that streamline their system use. 

To view or edit your user profile:

1. Hover your cursor over the arrow beside your initial in the upper right corner of the window.

2. Select Profile & Preferences.

 

Profile 1 - where to launch

 

3. On the Profile tab, you can make updates as follows:

Profile 2 - 1st tab

  • Click the image to upload a photo or avatar. 
  • Click the pencil icon to edit your name and phone.
  • Click Edit Email Address to update your email address.
  • Click Reset Password to change your password.

If Single Sign-on is enabled, the option to change the email address and password will not be available, as the user must change this data in the security system.

 

4. On the Preferences tab, you can set the following defaults:

Profile and Preferences screen showing the preferences tab

  • Default Event Name - Used when creating new events. For example, if you frequently schedule a "Staff Meeting," this entry saves you some typing.
  • Preferred Building - Used when creating new events. This selection sets the default building for checking room availability when creating a new event.
  • Default Start Page - This is the first page displayed each time you log into the system.  This page will be directly available on the main menu for quick access. 
  • Prompt for Room Setup - This will enable or disable the prompt for Room Setup when using Add New Events.
  • BCC When Emailing Confirmations - This controls whether the event planner will receive a BCC email when sending a confirmation or BEO.
  • Set Start Time to Current Time When Creating Events - This controls whether the system sets the start and end time to the current time when an event planner creates a new event.

 

5. On the Notifications tab, you can set the following notifications:

Profile and Preferences screen showing the notification tab

  • Notify Me About Requests - This option turns on/off the email notification to an event planner that a new request is added or changed.  The event planner will only receive notifications for the buildings that they manage. 
  • Notify Me About Events from Other Users - This option turns on/off the email notification to an event planner when another event planner adds or changes an event in a building they manage.
  • Notify Me About The Following Service Providers - This option turns on/off the email notification when resources for the selected service providers are added or changed.  This option can be used by event planners or service managers to monitor additions and changes to resources.  This notification will also include notice of critical booking changes (date, time, room, and status) to bookings that have resources.  

 

Email Notifications is a unique option that needs to be activated by Mazévo support.