Users: What They Are and How to Create Them

A user is someone who has access to one or more functions of the Mazévo system. Access to these functions is granted to the user by the assignment of security roles to the user account.

Overview

A user in Mazévo, a unique record based upon an email address, contains all of the security permissions for the user.  These permissions or roles determine what functions the user has access to when using the system.

User records can only be created and maintained by users that have either the global administrator role or the user administrator role.

To create a user:

1) Go to Settings > Users. A list of all users in the system will be displayed. 

2) Click Add User to create a new user or select a user from the list to edit its information.

3) On the Details tab, enter the following information:

  • Email Address
  • First Name 
  • Last Name 
  • Phone Number (Optional)

Users - Adding a new user - screen 1

4) On the Security tab, select the primary role for the user from:

  • Global Administrator
  • Requestor
  • Event Planner

The primary role is optional.  You can create a user without one of the primary roles.

Users - Selecting Main Security Role

Selecting the Global Administrator role removes all other selections since this role grants to total access to the entire system.

Users - The Global Admin Role

Selecting the Requester Role allows for the creation of a requester or a view-only requester.  View only requesters can not make or edit requests.  If the user is allowed to make requests, a security policy will be required. Security policies dictate various permissions used for making requests.

Users - Requester Role

Selecting the Event Planner role allows for the creation of either a full event planner or a view-only event planner.  For users with full event planning privileges, choose the buildings the event planner can use for creating new events.

Users - Security Tab

5) On the Other Security Roles tab, select any additional roles to be granted to the user.

Users - Selecting Addtional Roles

6) Press Save.

 

Mazévo User Passwords

After creating a user record, the system will automatically send an email to the user's email address. The email will contain a link for the user to confirm their email and create their password. Please note that this link will expire after one day. An administrator can resend the email if needed by clicking Resend Invite.

 

 

For additional information on security, see A Guide to User Security.