How to Manage Your Resource Inventory in Mazévo

This article explains how to track your resource inventory.

Overview

Mazévo can keep track of how many resource items you have in use at any given time. This enables you to manage your inventory more effectively.  There are several tools available to gain insight into the inventory levels of your resources.

See this article on how to create and manage resources.

See this article on how to add resources to an event.

Inventory Alert

Mazévo automatically alerts an event planner that a change to the event may have caused an inventory conflict.  Mazévo will display an alert at the top of the event editor when this occurs.  An event planner can quickly check for inventory issues by selecting the Check Inventory link at the top of the event editor.  This link is only available if the event has confirmed bookings that have not yet occurred and one or more of the bookings are using inventoried resources.Inventory Alert in Event Editor

Checking Inventory for the entire event

To check the inventory for the entire event (future bookings only):

1) From the Event Editor, press Check Inventory.

The result will be either:

1) A popup alert with the message 'No resources are overbooked.'

2) A popup that details the dates and resources that are overbooked. From this popup, click the graph icon to view resource usage for the resource/dates in conflict.

 

Checking Inventory on selected bookings:

  1. From the Event Editor, click the box next to one or more bookings. You can select all by checking the box at the top of the column.
  2. Click Inventory.

Mazevo Check inventory on booking

If any resources are overbooked, you'll see a message that lets you know how many items are assigned to be used at that time and how many you have. If not, the system displays the message, "No resources are overbooked!"

Popup memage that displays for inventory issues

To check resource usage for a period of time:

To check resource usage for all events over a specific time period, you use the Resource Usage report. This report shows resource usage for all items with and without inventory

  1. Click Reports > Resource Usage.
  2. Select or enter a date range.
  3. Select Quantity Used or Quantity in Use (Inventory). (See explanation below.)
  4. Select the buildings, statuses, service providers, and resource groupings you want to include on the report.
  5. Click Run.

The Quantity Used version of the report shows the total quantities of all the resources used for a given time period. Catering departments often use this for planning purposes. It's a great report for answering questions like, "How many turkey sandwiches do we need to make on Thursday?"

The Quantity In Use (Inventory) version of the report shows what is being used throughout the day by time. It's a great report for seeing if you've exceeded the available inventory of your resources throughout the day. mazevo resource usage report with inventory

Clicking the graph icon displays a graph of the item's usage throughout the day. mazevo resource usage graph icon

mazevo resource usage daily graph