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Glossary of Mazévo Terms

This article lists terms used in the Mazévo system and explains what they mean.

Booking

A booking is the date, time, and location for an event. Think of the booking as the "when" and "where" for the event. A booking can be up to 24 hours long, including setup and teardown time.  In addition to date, time, and location, every booking has a status.  

Building

A building is a structure containing one or more rooms on one or more floors. 

Contact

A contact is a person who is holding an event. A contact can be associated with one organization or multiple organizations.   

Event

An event is a collection of one or more bookings. It has information on who is responsible for the bookings (i.e., the organization and contact) and what the collection is called (i.e., the event name). 

Event Type

Event types are used to categorize events in the system, and also for filtering lists of events and reports. Examples: Meeting, Class, Wedding.

Organization

An organization is the group or entity that is holding an event. In some systems, organization is optional, while in others it's mandatory. If organization is optional, a contact is required.

Pricing Plan

A pricing plan specifies how much is charged for specific rooms and resources. Examples of pricing plans might be Internal and External, with internal organizations charged one price for items and external organizations charged a different price. The system can be licensed for one or more pricing plans.

Resource

Resources are items that are requested by the organization or contact that is organizing an event.  Examples: 6' Table, Projector, Boxed Lunch. Resources are associated with a service provider and are categorized by resource groupings.

Resource Grouping

Resource groupings are used to categorize resources to streamline ordering for an event. Examples: Equipment, Break Service, Catering Notes. Each resource grouping has a type (Resource, Service Description, or Notes), which dictates how it is used and whether it can have an associated price. 

Room Type

Room types are used to categorize rooms in the system for filtering purposes. Examples: Meeting, Classroom, Athletic Field. 

Sales Tax

Sales tax is optionally applied to rooms and resources as required by the taxing jurisdiction. Sales tax is added to the overall cost of the event, but the system calculates the tax item by item (i.e., for each room or resource).

Service Charge

A service charge is a fee that is added to the overall cost of an event. Examples: Catering Gratuity, Material Storage Fee.  

Service Provider

A service provider is a department or entity that supplies resources for bookings. Examples: Catering, Audio/Visual, Facilities, Security.  

Status

Statuses determine how the system manages the availability of space. Each status has one of two status types: Booked or Cancelled. A status also has a name, which does not affect room availability. Examples: Request, Confirmed, Tentative, Cancelled.

User

A user is a person that has the authority to log into the Mazevo system and perform the operations that are allowed by their security role.