The Smart Scheduler’s Guide to Better Event Intake

Stop chasing details. Start running a smoother request process.

Event intake doesn’t have to be overwhelming. Whether you’re managing requests from across campus or working with student groups, this comprehensive 15-page guide gives you a complete framework to simplify your process from start to finish.

You’ll discover quick wins you can apply right away and longer-term strategies that set your team up for lasting success.

Download your copy today and learn how to collect the right information upfront, streamline approvals, and keep everyone on the same page, even during your busiest scheduling periods.

What’s Inside

This isn’t just another checklist — it’s a practical resource built from real-world experience helping schedulers just like you. Inside, you’ll find:

  • Smart intake strategies to ensure requesters give you complete, usable details the first time
  • Proven ways to prevent bottlenecks in your approval process
  • Tips for managing change requests without starting over
  • Advice for training new staff and keeping intake consistent, even through turnover

Each section includes real-world insights and actionable steps you can start using immediately.

 

 

Why You’ll Love It

Schedulers tell us the same thing every year - intake season is stressful. Requests pour in, approvals stall, and key details get missed. This guide will help you:

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Reduce back-and-forth communication

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Standardize how event information is collected

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Keep approvers informed and accountable

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Build a clear, consistent process your entire team can rely on

It’s about working smarter, not harder — and setting your department up for long-term success.

Trusted by Schedulers at Leading Institutions:

Arizona State University • University of Washington • University of Georgia • Stanford University • Oregon State University • Bucknell University • Auburn University •Asbury University Hiram College • Hillsdale College •University of Utah •Texas State University • Concordia College • The University of Texas at Austin • University of Iowa • University of Minnesota • Western Michigan University • Northwestern University • University of Alabama

At Mazévo, we’ve helped hundreds of campuses and organizations streamline event intake and approvals. The strategies in this guide come directly from what we’ve learned working alongside customers like these — practical, proven, and ready to apply to your own process.

Get Your Copy of the Guide Today

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