Updates

January 6, 2020 Release

Jan 6, 2020 4:21:30 PM / by Dean Evans

New Mazévo Course Importer

The new Mazévo Course Importer allows you to upload a list of academic courses from your student information system into Mazévo. This eliminates the need to manually enter your academic classes.

The course importer will automatically identify and flag any conflicts between courses and other classes or events. It will also identify any course "cross listings" where a course is listed two or more times in the SIS under different course numbers.

We also introduced a Find Courses tool that allows you to view all course information separate from your events.

mazevo academics find courses

What's Improved

  • You can now included cancelled bookings on the confirmation document. Previously only bookings with a "book space" status were included.
  • You can now show "credits"on a confirmation in the form of adding items with a negative quantity. A negative item quantity will create a negative item price which will be subtracted from the event total on the confirmation and invoice.
  • An organization's billing code will now display and can be edited during the process of adding a new event. Previously you would only see the billing code after the event was created.
  • The Daily Ops report now has more flexibility in what information is displayed. You can now display bookings that have no services attached when filtering by service provider. You can also limit the report to a single service provider yet still show other services tied to the booking. For instance catering may want to see room setup details in addition to the catering order when they print the Daily Ops report
  • You can now filter by event type on the Daily Ops report and Event List reports.
  • The Day at a Glance page has been updated. Previously clicking an item on the page would take you to a new page to view the list of information. You would have to click the back button or the Day at a Glance button to get back to the page once you viewed the list. Now clicking a Day at a Glance item such as Requests will display all the requests in a list on the same page. You will also be able to see the date and time that a new request was submitted to Mazévo. This saves you from having to go look at the events history to see the date submitted.

 

December 13, 2019 Release

Dec 13, 2019 4:45:44 PM / by Product Development

Multiple Contacts Can Now Be Associated with an Event

Previously Mazévo would only allow you to store a single contact with your event. With this update you can now associate as many contacts as you need with an event. You will notice that the contact on all your events is now the "Primary Contact" and you can now add other secondary or billing contacts as needed.

Anyone who is listed as a secondary contact on an event will be able to view the event if they have a Mazévo user account. They will not be able to make changes to these events however. Only the primary contact can submit changes through Mazévo.

multiple contacts on an event

 

Request Resources and Answer Questions from the Web

The last release gave mobile users the ability to request resources and services from their mobile device. Why should mobile users have all the fun though? This release provides the same functionality as our mobile app has from the web.

 

What's Improved

  • Incomplete requests now visually identified. With the last update we introduced the concept of incomplete requests. These are requests that a user has started from their Mobile Device or the web that they did not finish. Those will now display in Mazévo with an icon to let an event planner know that the request is incomplete and not finished.
  • Users who do not finish their request from the mobile app will now receive a reminder notification on their phone after one hour to complete their request.
  • With this release you can now create longer confirmation messages. Previously you were limited to 500 characters for a message. That has been increased to 4,000 characters.
  • You will now see an indication of how many characters are allowed when you create a new confirmation message. Previously the box would just turn red when you went over your limit but you couldn't see what the limit was.
  • Changes to service requests results in pending status. With the last release we introduced the ability for your users to request services and also edit services after they submit their request. If the user edited their service the event planner was not made aware of those changes. We tied up this loose end and now if the user adds a resource/service, changes a quantity or note or deletes a resource the event will be placed back into pending status and the event planner will be notified via email of the change.
  • You can now click the number in the days available column when adding a new event. This will show you any conflicts that are preventing you from having the room. Previously you would have had to click the conflict tab to get this information.
  • Booking date added and booking added by now displayed in the activity log. Previously you would have had to open the booking and navigate to the history tab to see this information.
  • There is a new search filter box in the activity log. Often you are given a large number of results when you are viewing the activity log. The search works the same as on other screens by allowing you to filter the list down to match what you type in the box.
  • You can now decide which if any of your organizations users can make requests for without having to individually associate a user contact to an organization. Previously your users could only make requests for organizations that they had been specifically associated with by an event planner or administrator.

 

 

November 27, 2019 Release

Nov 27, 2019 4:52:10 PM / by Bryan Peck

With this update we have made several changes including a expanded request process in the mobile app enabling you to collect more information about event and service needs.

Request Services and Resources from Mobile App

Your users will now be able to request equipment and services such as room setup for their event in the Mazévo mobile app. You will now see a requestable column in resource settings where you can select which of your resources people can request through Mazévo. This will allow a requestor to select what they need, enter a quantity and any notes about the equipment/service. They are also able to go back later and update their selections if necessary.

Add Questions on Request Form

You can now ask questions, called "event questions", as part of the request process. When someone is making a request in the Mazévo mobile app they will be prompted to answer any questions that you have configured. The question can be configured to ask for a text response or to choose an answer from a list. You can also choose when to ask a specific question. Questions can be set to display to all users when they make a request or only when a specific location or resource is requested. You will see event questions under the events menu.

What's Improved

  • You can now allow requestors to finish incomplete requests. With the addition of resource requests and questions there may be some instances where a requestor has started the request process but did not complete their request. Those requests are saved, and the user will be prompted to complete the request the next time they login to the mobile app.
  • You can now designate which rooms in a building your users can request. Previously you could only designate which buildings they could request rooms in. Now you have control over exactly which rooms in that building they can request.
  • You can now "tag" resources with a keyword or term. These tags can be used to determine when a specific question should be asked to requestors.
  • The event billing code will now display on the confirmation and invoice.
  • When viewing an event, you can now check resource inventory on all your bookings and make sure that there is no overbooked equipment or items on the event. To use this new feature, open an event and check the box next to one or more bookings. You will see a button that displays "✔️ Inventory"
  • There is a new report called Event List that allows you to print a list of events for a given date range. The report will display start time, end time, event name, room and organization. Special dates will also be displayed.
  • The check boxes in Mazévo have been made easier to see by adding a darker outline around the box.
  • The filters in find event have been updated to remove the accordion style and replaced with a list of filters that you can click to select.
  • You can now filter by room in Find Event. This replaces the need to filter by building first and then use the search bar to filter by room as a second step.
  • When you are adding new events to the system today's date will no longer automatically be selected on the calendar. We love saving you unneeded clicks!
  • You can now view changes made in Mazévo in the last seven days, fourteen days and last month. This gives you more options than today and yesterday which were there before.

What's Fixed

  • Fixed a bug where part of the confirmation header or footer text would be cut off and not displayed when exporting a confirmation to pdf.
  • If you attempted to export special dates previously, you probably noticed that the actual date didn't show, just the name of the special date/holiday. The next date is now exported with the list of special dates.
  • When exporting the event calendar, the name of the month did not display just the calendar grid. This has been fixed and now the calendar will display the month and year at the top.

 

 

November 1, 2019 Update

Nov 1, 2019 4:52:11 PM / by Product Development

 

New Activity Log

The new activity log feature allows you to review any event changes in the system that have happened in the last day. Users can now pull a complete list of all the events that have been added or changed. Opening the event will reveal what has changed by highlighting the change as below.

Activity Log of Event Changes

Hovering over a highlighted item will give you specific details about what has changed, the old and new value, and who made the change. Resource items that are deleted are also noted and displayed.

Introducing Room Tags

Room Tags provides more flexibility with how you categorize your spaces. By applying a tag to a room you can now quickly pull up all the rooms with that tag in the event book. This is helpful when you have a lot of rooms or your rooms are spread out amongst multiple buildings. You can also use tags to search for events with find events or the calendar and they are used to find available space in add new event.

Add Multiple Messages to Confirmations

You can now predefine multiple confirmation header and footer messages. There is also no limit on the number of messages you use on the confirmation. Messages can be added on the fly or can be added automatically.

 

What's Improved

  • New Billing Code - You can add a 50 character billing code to the an organization in Mazévo now. When you book an event the organizations billing code will transfer automatically to the event so you don't have to re-enter the information.
  • New Account Code - You can add a 50 character account code to all rooms and resources in Mazévo.
  • You now have the ability to view rooms in multiple buildings in the event book without having to switch back and forth between buildings.
  • The Event ID is now displayed in more areas around Mazévo providing you more information at a glance. You will now see the event ID displayed in find events, the event book and create invoices. The event ID also will display on the daily operations report.
  • A new column has been added to Special Dates configuration called Next Date. The next date column allows you to see the next time that special date will occur. The list of special dates is also sorted in date order by default instead of by name of the special date.
  • The contacts list now includes a column for the number of organizations that contact is associated with in Mazévo
  • A print option has been added to the monthly calendar view. This will allow you to create a PDF copy of the calendar for printing or sending as it appears on your screen.

 

October 15, 2019 Release

Oct 15, 2019 4:18:00 PM / by Product Development

New Event Calendar View

View all your events in a monthly calendar grid with the Event Calendar. The calendar allows you to easily display events matching specified criteria such as building, event type, organization, service provider, contact etc.

 

mazevo events calendar

 

Better Date Picker For Adding New Events

Adding new events now automatically displays a monthly calendar which you can click to select your dates. The calendar also includes shortcuts to select specific days in a month (such as all Wednesdays) by clicking the day of the week. You can also select Monday through Friday of a specific week by clicking the box to the left of the week. The date picker also displays a list of the dates you have selected. The speed and performance of the date picker has also been improved.

 

New Event Calendar Picker

 

Improved Navigation When Opening Events

Opening an event from the Event Book, Find Events or the Event Calendar opens the event in a new browser tab. Previously events would open in the same browser tab.

New Conflict Tab for Adding New Events

You can now see which events are preventing you from booking a room with the conflict tab in Add New Event. Previously you would have had to perform a separate search to understand why the room you want is not available.

 

What's Improved

  • If you have added events that have lots of bookings you know that the display of building hours and holidays can get quite long. These items are now consolidated under a collapsible panel to the right of available rooms.

October 8th, 2019 Release

Oct 8, 2019 10:55:00 AM / by Product Development

New Confirmation and Invoice Layout

The layout of the confirmation and invoice documents received a major overhaul. Event details are now printed right next to the event information instead of being separated in a separate section of the document. This makes it much easier to understand and verify all the details of the event.

More Options for Confirmation Emails.

Since most confirmations are delivered via email, you can now add a personalized message to the email containing the customers confirmation. You also now have the choice to send the confirmation to multiple contacts instead of just the event contact. When sending to multiple contacts, Mazévo will automatically display all contacts associated with the organization holding the event. You can select which contacts you wish to send to, CC or BCC. In addition you can manually enter additional email addresses you wish to send to. Finally, the confirmation subject line has been changed to say "Event Name" Confirmation instead of just Confirmation.

Pricing Options for Rooms and Resources Added

You now have more options for room and resource pricing in Mazévo. For items with hourly pricing, you can now set a minimum and maximum charge for the item. You can also apply a percentage discount to specific items and rooms.

 

What's Improved

  • The mobile app menu has been updated for mobile ops users. Menu items that were represented by an icon are now represented by a text link.
  • The button for accessing the confirmation has been renamed "Confirmation" instead of "Download".
  • When viewing certain screens in Mazévo you would sometime see two scroll bars on the page. These pages have been changed to just have a single scroll bar making it easier to navigate.
  • The Event Book has been updated to always show the time at the top even while scrolling
  • Previously there was no easy way to identify events that span midnight. (ie. Start at 4:00 PM end at 10:00 AM). A next day indicator has been added for visual reference.
  • You can now change the location of a booking to a room in another building.
  • The Find Events filter now includes a organization look up. Previously you had to scroll through a list of organizations to find the organization(s) you wanted to filter your results by
  • You can now see an indication of new services on events that you have previously reviewed in the Mazévo mobile ops app.
  • There is now a visible column separator in the header row when viewing lists of data. Previously this column separator was invisible. This makes it easier to change your column size.

 

September 20, 2019 Release

Sep 20, 2019 5:08:00 PM / by Product Development

Introducing Event Billing Functions

Mazevo now allows you to manage the entire event invoicing process from start to finish. You can now take deposits, review events that need to be billed, generate invoices and track payments all from within Mazévo.

New Public API

The Mazévo Public API provides developers programmatic access to Mazévo in order to connect with other systems. This version of the API allows you to pull information from Mazévo into systems such as digital event displays.

 

What's Improved

  • Performance improvements. on certain systems Mazévo would consume too many resources when open in the browser slowing everything down. This has been corrected.
  • Previously find events would require you to specify a specific start date and end date before pressing search. Now you can specify the start date and the number of days in the future you want to see events for. You can also switch back to selecting a start date and specific end date if desired.

August 27, 2019 Release

Aug 27, 2019 5:07:00 PM / by Product Development

This month we posted a new release with several small enhancements.

What's Improved:

  • The phone number for a contact now displays in the list of contacts and will also be included when you export your list of contacts into Excel or PDF.
  • The way you navigate your lists of organizations and contacts has changed. Instead of seeing one long list of contacts or organizations, they will be split up among multiple pages which improves performance.
  • When adding a contact that is already a user in the system the two will be linked automatically based on a matching email address.
  • Find events has a new "Group By" feature allowing you to group your list of bookings by any column heading.

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