This release includes more performance enhancements & fixes for several Mazévo pages.
Exclude Rooms from Optimizer
You can now exclude specific rooms from being optimized. The Mazévo optimizer will ignore courses from the SIS with these rooms.
Unpublish a Term
You now have an option to reset a term. This will remove all bookings that have been created for that term in Mazévo.
Several Mazévo pages have been updated to provide better responsiveness and performance, especially when viewing and working with large amounts of data, such as many bookings or contacts.
New Report Filtering Look & Feel
The report filter options for the Event List report and the activity log have been updated. You now will see an add filter button to add the report filters you want to use. We will roll this change out to other reports in a future Mazévo update.
Scroll Forward & Backwards with Specific Dates in Find Events
When using the specific dates search function in Find Events, you can now scroll forward or backward on the results screen. For example, when you search for something between May 20th and 26th (six days). The list of results will now allow you to move your dates forward or backward by six days at a time if you don't find what you are looking for. Previously you would need to re-enter a new date range and try your search again.
We fixed a bug that deleted the room diagram on a booking if you edited that booking from the event book.
The list of service providers was not populating when trying to set notifications, which has now been fixed.
New Tags for Public Events
You can now categorize events on your public calendars with Tags. Public calendars can also be filtered to show events with a specific tag.
Calendar Links - New View Button
When you define calendar links, a new view button will open the calendar link in a new tab. Previously you had to copy and paste the link into a new browser tab.
Performance improvements for lots of organizations and contacts
If you have a large number of organizations and contacts stored in Mazévo, they will now display much faster when loading,
Added Multi-Select Shortcuts to Edit Tax, Service Charge, and Restricted to Organizations Screen
You can now select multiple organizations, update their tax and service charge status, or mark them as restricted.
Associate Organizations to New Requesters
When your event planners add a new requester account, you can now associate organizations without going to another screen.
New Alerts for Importing and Processing Courses
When you import courses, process a term, or optimize a term, you will be notified when Mazévo is done importing or processing the term. Notifications show under the alerts bell.
New Tab Delimited Option
You can now import a tab-delimited file when importing courses from a text file. Previously you could only import .csv files.
Adding New Bookings Now Exposes Attendance for Requesters
When a requester adds bookings to their existing event, Mazévo will now prompt them for the number of people. Previously they had no way to adjust this number when adding bookings.
Several bugs were fixed in this update, including:
Notes not being exported from find events
We fixed a bug that prevented notes from showing when you exported from Find Events.
Public Calendar Updated for Mobile Phones
The Public calendar will now adapt to smaller displays to look good on all devices, including phones.
New Organization Filter
You can now create calendar links for one or more organizations. These calendar links will display all public events for that organization.
New Manage Organization Calendars
This function allows you to create public calendar links for multiple organizations quickly.
Canceled Events are Now Displayed with a Strikethrough Font.
If you have explicitly chosen to display events with a canceled status on your public calendar, they will appear with a strikethrough font. Ex. Canceled Event
New Organization Type Filter
You can now create a public calendar based on organization type. Mazévo will display all public events for selected organization types on the calendar.
New Hide Special Dates Option
You can now remove special dates from the Public Calendar.
User Information Now Updated on Subsequent Logins
SSO will now update the user's security policy or name if necessary when logging in. Previously this information needed to be updated manually.
We made several updates to the way resources are managed on events. Thank you to our friends in Iowa for the great suggestions!
New Resource Time Picker
There is a new way to select service times when adding resources to a booking. If the booking already has service start and end times defined, you will be able t pick that time from a list or add a new set of beginning and end times.
New Change Resource Option
You can now drill into a specific resource and change it to another resource from a dropdown list. Previously you would need to add a new resource to your event and delete the old resource.
New Item Ordering when Selecting Resources
Mazévo will now order your resource items in the order selected. In addition, you can preview the resource item order and re-order them before saving them to your event.
Switching Service Providers is Now Disabled when Adding Resources
If you have started selecting resource items, you will no longer be able to switch service providers until you save your resources or remove all your items from the list. Previously, Mazévo deleted all your selected resources if you switched service providers.
Column Sizes Now Adjustable on My Requests
Previously the column sizes were fixed.
Security Policies - Max Booking Length Now Looks at Event Time Only
Previously, Mazévo applied the rule to the entire booking length, including setup and teardown time. This caused issues if you had default setup and teardown applied to your bookings.
Organization Addresses Now Exported to Excel
When exporting your list of organizations, the excel file will include the organization address, city, state, and zip code.
Multiple Event Coordinators Displayed in Find Events
If an event has more than one event coordinator assigned, they will now each display in Find Events. Previously only the first event coordinator was being displayed.
New Icons for Mobile Operations
There are new colored icons for not started, in progress, and completed states. Previously these states were indicated by red, yellow, or blue dots.
View and Reprint a Batch of Invoices
You can now select multiple invoices to view at once and create as a pdf from Find Invoices.
My Approvals Now Displays Room Name
Previously if you clicked into an approval, you would not see the room name listed.
New Search Bar in Revenue Analytics
You can now search the entire grid when viewing the results of revenue analytics.
Confirmation Emails Now Display Booking Status
Previously the body of the email did not display the booking status, and the requester would have to view the confirmation document to see the status.
User Initials Now Displayed in Footer of Reports
The user's initials who generates a report are now displayed in the footer. This includes the Event List, Daily Operations Report, and Service Order Reports.
The following items are fixed in this release.
Adding Bookings from Weekly View
A bug existed that allowed you to add events from the weekly view in the book; however, the date was not being set correctly. To add events from the book, you must now be in the daily view.
Removing Room Setups
An issue was preventing the room setup from being removed when using the booking editor change tools.
Booking Event Names Not Displaying Correctly
We fixed a bug preventing a booking event name from being updated correctly.
The release of Mazévo includes a new function to allow workers to file shift or incident reports. Mazévo will let you create multiple shift reports and define the questions you want to ask. You can also assign reports to specific Mazévo users to fill out. Reports are saved within Mazévo for review by managers.
Add Setup Notes to a Room
Requesters can now add setup details or notes to a room.
Upload a Room Diagram
Requesters can now upload a room setup diagram while requesting from the web.
Hide Old or Canceled Bookings
Requesters who view their events will see new links to hide old or canceled bookings.
Booking Editor - Sorting Resources
The window to sort resources on a booking is now moveable and resizable. In addition, more resources are now visible in the grid when sorting. Previously the size of each resource line was larger and fewer resources fit on the page.
New Get Booking Resources
A new resource details call will return resources for specified bookings.
New Get Building Hours
The Mazévo API will now return Building Hours
Get Bookings Call Includes Customer Access Time
Customer access minutes are now returned with the get bookings call.
New Calls to Update Mazévo with Organizations and Contacts
You can now update Mazévo with contact and organization information from an external source. You can also update contacts with organization membership through the API.
Please refer to the Mazévo API documentation for details on the above items. https://www.gomazevo.com/help/using-the-mazevo-api
We made several refinements to Academics in this release.
Advanced find events, and the event list were not displaying bookings if the date range was extensive.
The resource filter in advanced find events was not saving resources saving selected resources.
Running the event list report would produce inconsistent results when filtering by selected rooms.
Re-Import Terms
You can now import a new course file for an existing term, which preserves the term start and end date and excluded dates. Previously you had to delete the term and re-add its settings again from scratch.
Mazévo Now Accommodates Classes Without a Room
Online, hybrid, off-site, TBA or TBD courses can now be brought over from the SIS and displayed and managed in Mazévo.
Room Type Is Now Displayed When Viewing Available Rooms.
Previously only the name of the room and capacity were displayed.
Multiple Instructors Displayed for Courses.
Mazévo does a better job of displaying instructor names when there are multiple instructors assigned to a course.
Added Search Bar for Setting Subject Building Relationship
When setting preferred buildings for a subject, a new search bar will allow you to find a specific subject quickly.
Excluded Dates Calendar Now Opens to the First Month of Term when Processing a Term
Previously this calendar defaulted to the current month.
Course Reference Number (CRN) is Now Visible in Find Courses
The CRN will also display when exporting courses
The Mazévo software developers fixed the following items in this update.
Global Administrators can now quickly close one or more buildings and cancel every booking in the building on a single day. This is useful for "snow days" when all events are canceled due to school closures.
New Find Invoices by Invoice Number
You can now enter an invoice number to find a specific invoice to add a payment or view the invoice. You will see this new option under find invoices. Previously you could only look up invoices by date range or event ID number.
New Find All Invoices for an Organization
You can now pull up all invoices for a specific organization over a range of dates.
New Room Diagram Icon in Manage Ops and Review Events
When viewing events from the web in either Review Events or Manage Operations, you will now see an icon when a room diagram is associated with a booking. Clicking on the diagram will open it in your browser. Previously there was no visual indication when a room diagram was associated with a booking unless you drilled into the booking.
New Work Items Created for Specific Dates by Default
If you navigate to a specific date to view work items and decide to add a new one, the date will default to the date you are viewing. Previously it would always default to tomorrow's date.
Multiple Bookings "Set as Ready" in Manage Operations
You can now select multiple bookings to be "Set as Ready" in Manage Operations. Previously you would have to click into each booking individually to mark it as ready.
Review Bookings from Manage Operations on the Web
You can now mark one or more bookings as reviewed from Manage Operations. Previously you could only set bookings as reviewed from Review Events on the web or mobile app.
New Building Hours Date Checker
You can now enter a date, and Mazévo will display the building hours rules that apply to that date. This is helpful when you need to change your building hours and know which building hour rule to change.
API Updated to Include Resources
The Mazévo Get Events API call now returns resource IDs. There is also a new call to get service providers and resources with their IDs.
My Approvals Now Includes Event ID
Previously there was no way to view the event ID from My Approvals.
Done and Copy Buttons have been switched on several screens to improve consistency.
The update to Mazévo contains several updates to Mazévo's classroom scheduling tools.
CRN Numbers Displayed
Course Record Numbers are now displayed on the course editor and the Academic Book.
Open Courses by CRN
You can open a course by entering its CRN in the Mazévo open box at the top of the page.
New Swap Room Button on Course Date Record
You can now quickly swap rooms with another course that meets on the same days and times.
Academic Terms - New Number of Courses Columns
There are two new columns on the Academic Terms screen. The first column displays the total number of courses, and the second column shows the number of courses assigned to a room with Mazévo's course optimizer.
New Unassigned Rooms Filter in Find Courses
You can now quickly find all courses with no room assigned in a term. There is also a new "Assign Room" button to find and assign an available classroom when you open the course.
Academic Optimizer - New Instructor Notes
You can now add notes to the instructors in the optimizer. These notes are indicated with an icon next to the instructor's name. You can filter on the list of courses in the optimizer by instructors that have notes attached so that you can manually assign classrooms if needed.
Academic Optimizer - New Course Match Button
You can now view all courses with the same time and day of the week meeting pattern and instructor.
Academic Optimizer - Back to Back Courses Now Optimized
Instructors who are teaching two courses in succession (Back-to-Back) are now assigned classrooms first by the optimizer, and the courses will be conducted in the same classroom if possible.
Academic Optimizer - New Requested Seat Fill Percentage
You can now indicate a desired seat fill percentage on individual courses
Academic Optimizer - New Shared Space/Meets With Option for courses.
You can now indicate that two separate courses share the same room without conflict.
Academic Book Now Displays Academic Conflicts and Cross Listings
New Import Tool for Building, Rooms, and Resources
You can now import a list of buildings, rooms, or resources from a text file.
All Statuses Can Now Filter Calendar Links
You can now select any status to be used in a calendar link. Previously only statuses that booked space could be chosen.
This release contains several bug fixes.
New Change Options When Copying a Booking
When you copy a single booking, you will now have the option to change booking information like event start time, event end time, setup start time, tear down end time, customer access time, and room. Previously, you would have had to copy the booking to the new date first and then make additional changes.
Tasks - Dates Now Updated if First or Last Booking Date Changes
If you change the first or last booking on an event, the dates of tasks triggered by the booking date will automatically be adjusted for you.
Tasks - New Predefined Notes on Tasks
You can now predefine notes that will be part of a task once created. Previously you could add notes when defining a type of task, but they were not added when you made a new task.
Tasks - Building Can Now Be Used in Combination with Other Task Triggers.
You can now add a building trigger to other task triggers like event type, service, attendance, and org type when defining a task.
Manage Operations - New Hours Until Next Booking
When viewing the list of bookings in manage operations, it will now display the number of hours since the last booking in that room and the number of hours until the next booking. You can click the number of hours to see a pop-up window of the previous/next booking and its details. This feature is currently available to manage operations users from the web.
Find Events - New Edit Option for Saved Views
You can now edit a view previously saved in Find Events (Advanced). Before, there was no way to change a view other than delete it and recreate the changes from scratch.
Scheduled Emails - Dates Now Updated if First or Last Booking Date Changes
If you change the first or last booking on an event, the dates of scheduled emails will automatically be adjusted for you.
New Denied Reasons for Requests
When an event planner denies a new request, Mazévo will now prompt for a reason and additional notes. Mazévo will display this information on the email back to the requester.
Public Calendar - List of Events will now Extend Down the Page
The list of events displayed by the public calendar will now extend to the height of your browser window. Previously the list was limited to nine entries before scrolling to the next page.
Requesters - New Option to Only Show My Events
A requester can now opt to see only events they are contact on in the My Events listing. Note this option is only available if a requester can see other activities for organizations that they are associated with but are not listed as a contact.
Room Sign - New QR Code to Book Room from Sign
There is a new option to allow the Mazévo Room Sign to display a QR code for walk-up reservations. When a user taps Book Room from the sign, a QR code will be shown, which you can scan to create on-the-fly reservations from Mazévo Mobile.
Event Calendar - New Filter Selectors
There is a new mechanism for selecting filters on the Event Calendar.
Event List Report - New Page Breaks by Date.
When running the Event list report for multiple days, you can now display each new date on a separate page.
Room Cards - New Landscape Option
You can now have room cards printed in landscape rather than portrait orientation.
Published Reports - New Link Button
There is a new option to copy published report links to the clipboard for pasting in another application. Previously, you had to email the link to yourself or someone else before copying the link.
New Revenue Analytics by Invoice Date
You can now run the Revenue Analytics report by invoice date rather than the event date. Running it by invoice date will also display the invoice number on the report.
We fixed another issue that was causing a logo to be stretched when viewing an invoice. We think we have this one fixed for good now.
We fixed an issue causing some events to appear "in progress" even though they were completed.
We fixed an issue that was causing scheduled work items not to be scheduled for the last day in a date range.
Display Room Pricing to Requesters
Those making a request can now see the charges for a room while selecting a room on the web. Mazévo displays room charges on mobile when the user taps on the room name. Previously users could not see any room charges while making a request.
New Alerts on Rooms
You can now add an alert to a room. These alerts will be indicated with an alert symbol when a requester or event planner enters a new event, and clicking on the symbol will display the alert and room information.
Default Meeting Time is Now 60 Minutes for New Requests.
Mazévo will default to a one-hour event time instead of 30 minutes when entering a new request.
New Option to Allow Stacked Requests
When taking requests, Mazévo will "hold" the room for the requester unless an event planner declines the request. Now you can configure Mazévo to no longer hold the space for requests which allows multiple requests to potentially "stack up" for the same event time. This means the event planner will need to decide which request will get the room and which ones will be denied or moved to another room.
Cross-listed courses are now displayed in the Event Book
Academic cross-listed courses are now indicated by a cross-list icon in the event book. Hovering over the course will also show which classes it is cross-listed with.
Notifications for New Single Sign-On users
You can now be notified when your Single Sign-On creates a Mazévo user. This makes it easier to identify new users if you want to change their default permissions. Notifications for new users will show up in Day at a Glance.
New Room Tag Option for Public Calendar Links
You can now create a public calendar link based on room tags. Previously when creating a public calendar for a location, you had no way to get more specific than choosing a building.
New Academic Status Filter for Public Calendar Links
You can now choose to display classes with an academic status on a public calendar if you wish.
Event List Report Now Consolidates Events with Multiple Rooms
Creating the event list report will now display events that meet in multiple rooms on the same date/time as a single entry. Previously Mazévo would print these events on multiple lines.
New Room Setup Export
You can now export a list of all your rooms and configured room setup styles. Previously there was no way to view and export all your rooms and room setup style configurations.
New Status Selector when Copying Events
You can now select a status to use when copying an event. Previously Mazévo always copied the event to your default event status.