Updates

Event Book - New Room Order Option

Each Mazévo user can now set the order that rooms display in the event book. Previously the order was either alphabetical or based on max room capacity.

 

Create Invoices - New Hide Invoices with Zero Total. 

Mazévo will no longer display invoices with a $0.00 balance by default. You can still choose to view and generate these invoices if you wish.

 

Create Invoices - New First Booking Column

When viewing a list of events to be invoiced, there is a new column that displays the first booking date on the invoice. Previously there was no way to see this information unless you clicked on the invoice to preview it.

 

Requesters - New Alert Message for Requesters with No Associated Organizations

Suppose a Mazévo user attempts to make a request, and they are not associated with any organizations. In that case, they will now receive a message that their account is not yet configured to make requests and to contact their scheduling office to get their account updated.

 

Requesters - New Request Received Message

A message now displays once a request has been submitted, letting the requester know their request has been received.

 

Event Editor - New Option to Remove Setup Diagram

If you had uploaded a room setup diagram to a booking, you now have an option to remove it if you no longer need it.

 

Day At A Glance - New Export option on Bookings and Academic Conflicts

An Export option has been added to bookings and Academic Conflicts

 

New Report Export Options

All the Mazévo reports have been updated to allow you to export the information into Word, rich text, or other formats. Previously you could only export a report into PDF.

 

New API Calls

Several new API calls allow you to update Mazévo with individual organizations, contacts, and their associations.

 

Bug Fixes

The following is a list of issues that we resolved with this update.

 

• Some rooms were displayed that shouldn't have been in the event book for requesters.
• Incomplete requests were not being canceled in Mazévo. Requests that are not complete are automatically canceled after 60 minutes by default. 
• Users could sometimes submit room requests without selecting a room setup style. 
• Adding new bookings to an event was not triggering any required approvals. 
• Canceled bookings appeared in the body of the email when sending confirmations. Canceled bookings should only appear when a user explicitly chooses to show them on confirmations. 
• An error would be encountered when editing building hours in certain instances. 
• Bookings in shared/always available rooms were not displaying correctly in the Event Book in Firefox. 
• Mazévo prevented users from changing bookings' setup and teardown time in specific circumstances.
• Mazévo would produce an error when trying to run some reports for 90 days or more.
• Invoices would display a blue bar when viewed from the event editor. They will now show the correct branding color for your organization.

 The following items were previously fixed since the last Mazévo release on 8/30/22

• Mazévo would become unresponsive when running find invoices for payments or deposits
• Confirmations were displaying the incorrect number of hours when calculating prices
• Confirmations were not showing room charges if you configured tax calculations in a specific way.
• Footer messages would not show on the confirmation if the user decided to hide pricing on the confirmation

 

New Features & Improvements

New Way to Add Addresses when Emailing Confirmations

You can now enter multiple email addresses separated by a comma. When you hit the plus button, all the emails will be added as recipients for the confirmation. Previously you had to add addresses one at a time.

 

 

 

 

Global Administrators can Now Change the Owner of Published Reports

Previously there was no way to change the owner of a published report. Now, your global administrator can update if the report owner is no longer a Mazévo user.

 

Expanded Display of Resource Notes in the Event Editor

If there are notes on a resource, Mazévo will now display as much of the note as will display on the screen. Previously the note would stop being revealed after a few characters regardless of your screen size.

 

Export Confirmations to Word and Rich Text

The way that confirmations are generated in Mazévo has been updated. You now have more file options to export confirmations; previously, you could only export into PDF.

 

New Excel Export for Building Hours

You can now export your list of building hours to Excel. Previously you could only export to PDF.

 

Mazévo API URL Display

The URL for the Mazévo API is now displayed when you generate API keys.

 

Mazévo Academics - Optimizer Export Now Includes CRN Number

When exporting results from the Optimizer, the CRN number is now included.

 

 

Bugs Fixed

The following issues have been fixed.

•  We overhauled how confirmations are generated in Mazévo to address a few lingering bugs that would cut off text on confirmations with multiple pages.
• Service providers sometimes could not see updates to notes on resources.
• Hourly item pricing was deleted and set to $0.00 when the resource had a service time that ended at midnight.
• We addressed an issue that was causing new users to not appear in Day-At-A-Glance for some Mazévo SSO customers
• In some cases, Mazévo did not display booking resources under the event editor's resource tab.
• Services were not being displayed in the correct order; if they were entered by a requester
• viewing a setup diagram from the event book would display a blank page for setup diagrams added as an attachment.
• The text color selector would not show for specific screen resolutions when editing confirmation messages.

New Features & Improvements

New Feature - Responsive Design for Requests and Operations (BETA)

Requesters can now use the web browser on their mobile phones to make & edit requests, and operations staff can access the operations functions. Previously these functions were only available on the phone through the Mazévo mobile app downloaded from the Apple or Google app store or a web browser on your computer or tablet. In addition, requesters can now access the event book from their phone, and you can file Log Reports from the phone's web browser.

This feature is in beta, which means it has been thoroughly tested, but you could notice some minor issues. The Mazévo mobile app is also still fully supported. Let us know what you think about being able to access Mazévo this way. We would love your feedback.

 

New Export for Account Codes

When you go to Settings > Pricing Plans and click Manage Account Codes, there is a new option to export your list of room and resource account codes. You can export your account codes to a PDF file or Excel; previously, there was no way to export the account codes.

 

Improvements to SSO

If you are converting data from EMS to Mazévo and using SSO, we have improved how SSO user accounts and Mazévo contacts are synchronized.

 

New External References for Importing Organizations and Contacts

There is a new optional external reference field for contacts and organizations imported from a flat file. Using the external reference makes it easier to transition to using the Mazévo API and keep your Mazévo organizations and contacts up to date automatically.

  

API Updates

Improved Security for API Keys

Only Mazévo Global Administrators can now generate and delete API keys for their account. Once a key is generated, it will never be displayed again. Previously you requested API keys through Mazévo support.

 

New Date Changed Parameter for GetEvents Call

There is a new optional parameter for returning bookings that have been changed since a specific date/time.

 

Bugs Fixed

We fixed several issues in this release, including the following:

• Event Planners were getting a "room not available error" when adding events from the event book in some instances even though rooms were available. 
• In some instances importing courses with the Mazévo Course Importer took a very long time. 
• You were required to select all Invoicing Department service providers to have services displayed on invoices. There is no longer a need to do this as Mazévo will show all services unless you wish to pick them individually.
• Some messages on invoices were printed on a second page when they didn't need to be.
• There was an issue with our new Requester Test Mode that prevented events from being created.

 

This is mostly a "under the hood" update . While you really won't see any new features with this update it will keep Mazévo running smooth and error free.

Bug Fixes

The following issues have been addressed in this release.

A time-zone issue was preventing results from being displayed in Find Invoices.
Teardown time was not displaying correctly on confirmations
You were unable to select disabled statuses and service providers in Manage Operations
Message text on confirmation PDFs was not displaying correctly in some cases.
We fixed a few minor issues with Mazévo's academic scheduling tools.

Confirmation Updates

Copy Link Button for Confirmations
You can now copy links to any confirmation that you generate. Previously the only way to retrieve the link to an event confirmation was to email the confirmation to yourself and copy the link from there.

Display Booking Setup and Teardown Time on Confirmations
There is a new option to display booking setup and teardown time to your customers on the confirmation. You may enable this option by editing the confirmation template.

 

Event Editor

New Icon to Indicate Item Invoiced
Once a resource item or room charge has been invoiced, Mazévo will display an icon next to the price, letting you know it was invoiced. The icon makes it easier to tell if a charge was added to an event after you created the invoice. Hovering over the icon with your mouse will display the invoice number that includes the price.

Condensed Booking Display
The size of the booking rows in the event editor has been reduced to fit more bookings on the page before you have to scroll.

Approve and Deny Buttons Consistently Display
Depending on how you configured Mazévo, there were instances that the approve and deny buttons did not show for requests. This has been resolved.

Approval Workflow Notification Emails Sent Immediately
If you are using Mazévo Approval Workflows, an email is now sent once you press the activate all button. Previously Mazévo would wait until early the following day to send workflow email notifications.

 

Mazévo Requests

Requester Test Mode For Mazévo Global Administrators
A global administrator can now submit test event requests without using a second Mazévo user account. This option is available under the user menu. Once selected, you will be able to pick which security policy you wish to test and will be logged out. Once you log back in, you can submit test requests with the selected security policy.

Requesters - Decimals Not Allowed When Selecting Resources
When entering a quantity for resources, a requester will no longer be able to select decimal quantities (i.e., 2.5 tables)

Room Ratings for Requesters Has Been Removed.

 

Other Updates

Room Card Report - Indicator for Private Events
The room card report will now display private events' start and end times. The event name is "Private Event," and the organization's name is hidden. Previously Mazévo showed no details about private events on room cards, so you had no way to know if the room was in use for a private event.

Mazévo API Updated
This update includes a couple of changes to the Mazévo API. You can now submit a Mazévo Contact ID, and the API returns the contacts name, email and external reference. The Mazévo GetEvents call now returns Mazévo IDs for event information. See the Mazévo API documentation for more details

Accessibility Improvements

With this release, we have improved compliance with Section 508 and WCAG 2.0 A to ensure that our products are accessible to those with disabilities.

 

Bug Fixes

We resolved an issue causing canceled events to display on All Events on the mobile app.
We resolved an issue that was causing room cards to be filtered incorrectly.
We resolved an issue that caused text to overlap and not display correctly on the BEO.

 

Accessibility Improvements

Making our products and services accessible to all individuals is part of our company values, and our design guidelines have been created with accessibility in mind. With this release, we have improved compliance with Section 508 and WCAG 2.0 A to ensure that our products are accessible to those with disabilities.

 

Review Events - Event Details Now Display In Pop-Up

When you click an event in review events from the web, the resources and services now display in a pop-up window instead of appearing below the event name on the screen.

 

Bug Fixes

We fixed several issues in this release to keep your scheduling smooth and error-free.

Accessibility Improvements

We made several improvements to make Mazévo easier to use for those using assistive technology such as screen readers or alternative input devices.

 

New Report Filtering Look & Feel

We have rolled out the new report filters to all the reports. This includes how reports are filtered with the "add filter" link to select the filters you wish to use. 

 

Bug Fixes

This update takes care of several bugs, including an issue that caused text to be cut off at the bottom of confirmations, BEOs and other reports. 

Performance Improvements

Several Mazévo pages have been updated to provide better responsiveness and performance, especially when viewing and working with large amounts of data, such as many bookings or contacts.

 

Other Improvements

New Report Filtering Look & Feel
The report filter options for the Event List report and the activity log have been updated. You now will see an add filter button to add the report filters you want to use. We will roll this change out to other reports in a future Mazévo update.

Scroll Forward & Backwards with Specific Dates in Find Events
When using the specific dates search function in Find Events, you can now scroll forward or backward on the results screen. For example, when you search for something between May 20th and 26th (six days). The list of results will now allow you to move your dates forward or backward by six days at a time if you don't find what you are looking for. Previously you would need to re-enter a new date range and try your search again.

 

Bugs Fixed

We fixed a bug that deleted the room diagram on a booking if you edited that booking from the event book.

The list of service providers was not populating when trying to set notifications, which has now been fixed.

Pubic Calendar Updates

New Tags for Public Events

You can now categorize events on your public calendars with Tags. Public calendars can also be filtered to show events with a specific tag.

 

Calendar Links - New View Button

When you define calendar links, a new view button will open the calendar link in a new tab. Previously you had to copy and paste the link into a new browser tab.

 

Updates to Contacts & Organizations

Performance improvements for lots of organizations and contacts

If you have a large number of organizations and contacts stored in Mazévo, they will now display much faster when loading,

 

Added Multi-Select Shortcuts to Edit Tax, Service Charge, and Restricted to Organizations Screen

You can now select multiple organizations, update their tax and service charge status, or mark them as restricted.

 

Associate Organizations to New Requesters

When your event planners add a new requester account, you can now associate organizations without going to another screen.

 

Academic Updates

New Alerts for Importing and Processing Courses

When you import courses, process a term, or optimize a term, you will be notified when Mazévo is done importing or processing the term. Notifications show under the alerts bell.

 

New Tab Delimited Option

You can now import a tab-delimited file when importing courses from a text file. Previously you could only import .csv files.

 

Requester Updates

Adding New Bookings Now Exposes Attendance for Requesters

When a requester adds bookings to their existing event, Mazévo will now prompt them for the number of people. Previously they had no way to adjust this number when adding bookings.

 

Bugs Fixed

Several bugs were fixed in this update, including:

Notes not being exported from find events

We fixed a bug that prevented notes from showing when you exported from Find Events.