Updates

Happy 2021! We are starting the year off with several new updates for those who request space within your organization. These updates are available in both the web and mobile apps. There are also several other updates for those who manage space. Read on for details. 

 

Room Request Updates

Requestors can now see past events they have submitted up to one year old. These are displayed under a separate tab for past events. They can also view any details associated with those past events, including any resources or services that were part of the event. 

There is a new option to allow your requestors to see all future and past events submitted by their associated organizations. Previously they could only see events they had personally submitted. This option is turned off for your account by default. To enable this option, please contact Mazévo support. 

Requestors can now pick dates that recur every month on the same week and day of the week, i.e., the second Tuesday of the month. This is in addition to the ability to pick dates that recur on the same day of the month.

Button labels have been updated in both web and mobile apps to clarify when a user is making changes to all bookings instead of an individual booking.

Requesters can now change the name of individual bookings. Previously they could only change the name at the event level, which modified it for all bookings.

Requesters now have the option of selecting all buildings when searching for space availability. Previously buildings needed to be chosen individually.

 

Updates to the Event Book

There is a new All Buildings option when selecting which buildings to view in the book.

To make it easier to select dates, you can now scroll using your mouse wheel or touchpad when using the calendar to pick dates in the Event Book. Just hover your mouse over the calendar to scroll.

When viewing the current day, there is now a vertical line that visually indicates the present time.

There is a new refresh button for the book that will allow you to view the most updated version of that day’s events.   

 

Other Updates and Improvements

When viewing tasks either through Manage Tasks or Day at a Glance, any task associated with a canceled event is now hidden by default. You can view these tasks by clicking the filter link at the top of the grid.

Minor changes have been made to the confirmation header’s layout to make it easier to read when there are longer names and email addresses.

You can now create more than one confirmation template with the same name. Previously, it was impossible to have a separate confirmation template with different titles for the same department, I.e., Confirmation, and Quote.  

A page size selector has been added to Rooms and Resources in Settings. You can now view up to 100 records on a page if desired.

There is a new filter to hide or display disabled resources when managing Service Charges and Tax Codes.

There are several behind the scenes updates to how reports are generated.

You can now upload a background image for the Mazévo Room Sign instead of pointing to an image URL.

Time pickers for the iOS Mazévo mobile app were updated to reflect recent changes with iOS 14.

 

Accessibility Updates

The contrast of the event ID has been improved on booking lists in Find Events, Day at a Glance, Activity Log, and Work Log.

 

Bug Fixes

This update includes several bug fixes, including:

We fixed an issue with text printing incorrectly on the confirmation when you had a really long building name.

An issue with bookings displaying at the incorrect time in the Event Book has been corrected.

There were some instances where the Mazévo public event calendar prompted for a login to view the calendar. This has been corrected.

We fixed an issue with being unable to edit an organization that didn’t have an email address defined.

 

New Text Formatting on Messages

You can now add rich text formatting to messages that you add to your confirmations, invoices, and emails sent from Mazévo. Formatting options include: bold, italics, underline, text alignment, font, font size, color, and background color.

New Booking Conflict Status

Have you ever wanted to temporarily put two bookings in the same room at the same time so that you could come back later and sort things out? With Mazévo's new conflict status, you can now do just that. When copying events or adding bookings to multiple dates, if a room is unavailable, Mazévo will now ask if you want to use a conflict status to put the booking in the room anyway. This can save you time, especially when dealing with a large number of bookings.

New Find Events Views

You can now save your filters, column, and grouping selections when running searches in Find Events. This means you can now come back later and run the same search without having to set everything up from scratch. You can save these Views, and make them accessible to only yourself or other Mazévo users.

New Tag Manager for Resources

There is a new simplified tool to view and manage your Resource Tags. Resource Tags can be used to trigger the generation of Mazévo Approvals, Tasks, and Event Questions.

New Logo on Room Cards

If you have uploaded your organization's logo to Mazévo, it will now print at the top of your Room Cards

Analytics Updates

Mazévo Analytics and Revenue Analytics have received several updates in this release.

New Analyze by Building

Previously you could analyze usage by room but not building.

New Totaling in Analytics

Mazévo will now display a total on the data tab of analytics.

New Value Column in Analytics Detail Grid

If you click on a value in the data grid, you will see a list of all the bookings that make up the value you clicked on. This view now includes a column for the data you displayed, including attendance, hours, or revenue.

New Room and Room Tag Filter on Revenue Analytics

The Revenue Analytics Defaults are Now All Day and Everyday

New Grouping and Totaling in Revenue Analytics

You can now group the results of revenue analytics by any of the displayed columns. You can also view a total for each of the groups. Previously the only way you could do this is to export the Mazévo data to Excel first.

 

Fixes and Other Improvements

• We fixed an issue with the Ops report preventing really long notes from displaying in their entirety.
• You can now enter events in 5-minute increments. Previously you could only enter a new event on the quarter-hour and then edit the event if you needed it to start five or 10 minutes later.
• We fixed an issue that prevented confirmation and invoice Email History from being displayed.

  

This update includes several smaller fixes and improvements and should pair well with stuffing and gravy 😀!

New Booking URL

If you are hosting a hybrid or virtual meeting, you can now add a URL link to a Mazévo booking. The link will display on the event confirmation.

New Approval Notification Email

Those in your organization responsible for providing secondary approval for events such as catering approval, event security, etc., will now receive an automated email alerting them to review an event that requires authorization.

New Room Availability Setting

You can now designate specific rooms that are always available. This means that Mazévo will not check for conflicts in these spaces, allowing two or more events to happen simultaneously. This setting is ideal for outdoor areas or virtual events where you wish to publicize an event but are not concerned about a double booking.

Requesters Can Now View Room Capacities

A room’s maximum capacity along with specific room setup capacities are now visible while making a request.

Limit Visibility of Future Events

You can now limit the ability of requesters to view upcoming events happening in your facilities. You can either hide all forthcoming events or only show upcoming events occurring within a specified time window. Contact us to enable this feature for your account.

New Request Summary Link

A requester can now view a summary of their event request. The summary includes all details of their request, and the user can save it as a pdf document if desired. Previously they would have had to navigate through several screens to see all the details of their request.

Accessibility Improvements

We made some changes to make it easier to navigate and use Mazévo when using a keyboard only.

 

Our developers have been busy this month. This update includes a little something for everyone in your organization that uses Mazévo.

Event Editor

New Email History

Mazévo will now keep a history of confirmation and invoice emails sent from the system. The history includes who the confirmation was sent to along with the date and time sent and any message.

New Event Alerts

You can now add alerts to events. An Alert is a message that will display anytime an Event Planner views an event.

Automatic Inventory Alerts

When editing an event, you will now receive an alert that changes you made may affect your available resource inventory. There is also a new "check inventory" link that will verify your inventory for the event and alert you if a resource is overbooked.

Copy Event Messaging

There is a new message when you copy an event to let you know that Mazévo has copied your event and if any conflicts occurred when it was copied.

Select Event Coordinators

You can now select which event planners are also event coordinators. Previously all event planners were able to be selected as event coordinators. If your organization does not use Event Coordinators, then the field will disappear.

Room Diagram Labels

When adding a diagram to an event, you no longer have to type in the diagram name every time.

Select Status When Adding Bookings

Previously when you added a new booking to an existing event, you could not select a status for the booking.

 

Event Book

Change Status

You can now change an event's status in the Event Book without going to the event editor page.

New Weekly Scrolling

You can scroll dates forward and backward a week at a time by holding down shift when you click the forward or backward arrow.

Settings Saved

The event book now saves your viewing settings, including zoom level, room sorting, and building selections.

Public Event Book Updated

The event book's public view has been updated with the ability to sort the room list, zoom, and weekly view. It will also save your settings.

 

Find Events

Additional Fields Available in Find Events

You may now select from up to 19 additional event and booking fields to display when using Find Events. These fields can be exported as an Excel .xlsx file for your reporting needs.

 

Calendar

New Event Pop Up

When viewing all events on a given day, You will now see those events in a pop-up window. Previously the events were displayed on a separate page.

 

Requests

View Previous Requests

A requester can now view their previous requests. The request's Event ID is also displayed now.

Select All Buildings

A requester can now choose to search for space across all buildings instead of selecting each facility individually.

New Larger Text Field for Event Questions

The viewable size of the text response field has been increased. You were previously limited to viewing a small single line of text.

"My Events" Now Available to Event Planners

Event planners can now submit requests for space in facilities they do not manage.

 

Reports

New Link to Published Reports

You can now send a link to any of your published reports. Clicking on the report link will generate the report in real-time with the latest information. You can share the report link with your team, and it does not require the report viewer to log in to Mazévo.

New Report Type Column in Published Reports

The list of published reports now displays the type of report (daily Operations Report, Analytics, Event List, etc.) next to the report name.

 

Room Configuration

New Room Setups Column

There is a new column in your list of rooms that will display the number of setups defined for a room. Clicking on the number will allow you to view and manage all the configurations for the room.

 

Organizations

New Organization Email

You can now store an organization's email address in Mazévo. You can also use this email when sending the confirmation and invoice.

See Organizations Event Status

When you view an organization's events, you can now see those events' statuses without opening up the event editor.

 

Room Sign

See Future Events

You can now display events happening up to 6 days in the future on the Mazévo room sign.

Hide Organization and Contact

You now have an option to show or hide the organization and contact name from the room sign.

 

What we Fixed

This update includes a variety of bugs and other issues that we corrected.

Room Charges Display Issue

Room charges calculated using the half-day/full day pricing method were not always displayed.

 

New Room Sign Integration with Iadea Room Panels

The Mazévo Room Sign is now integrated with the Iadea room panels. The sign will display room usage information along with all upcoming bookings for the day.  LED lights on the room panels' will automatically show as red while the room is in use and green when the space is available.

 

Billing Updates

New Create Invoices From the Event Editor - You can now create an invoice for an event without leaving the Event Editor page.

New Add Payment From the Event Editor - You can now add a payment to an invoice from the Event Editor page

New Regenerate Invoices Function - The process for changing an invoice has been simplified. Once you have updated the event information pressing the Regenerate button will delete the old invoice and create a new corrected invoice. Previously you would have had to delete the invoice first then go through the create invoice process to generate the updated invoice.

Payments Now Displayed on Invoice - When viewing an invoice, any recorded payments are automatically displayed.

New Payment Type: Electronic Funds Transfer - You may now record payments with the new Electronic Funds Transfer payment type. 

 

What's Improved

Daily Ops Report Updated with Color - The line that divides events has been replaced by a colored background on booking information to visually distinguish separate bookings. Your Account Settings determine the color.

New Refresh Button on Event Editor Page - You no longer have to use the browser refresh button to update the Event Editor information.

 

What's Fixed

This update includes various bug fixes to improve your scheduling experience.

 

If you have been following our updates for the last several weeks, you will have seen that the Mazévo Event Book has received several enhancements. Continuing the streak, you can now view an entire week's events in the Event Book with this update.

 

Other Updates

View Past Events in Mazévo Ops - Previously, you could only view current and future events. Now you can scroll to previous dates and see events that took place on those dates.

See Event Status When Viewing Events from the Organization Page - Previously, the booking displayed without the status.

New Delete Bookings Option - You can now delete canceled bookings within ten days of creating the booking.

New Export Option on Manage Pricing - You can now export all of your pricing for rooms and resources to PDF or Excel.

New Pop Up Window to Display Resource Notes - You can now click a resource note and have the note pop up in a separate window. Previously the note only displayed when you hovered over it with your mouse, making it hard to view long notes.

What's Fixed

We fixed an issue with the building filter on the Day At A Glance page, causing it not to remember your settings.

Mazévo was logging out some users after 2 hours, even if they were actively using the system. We fixed this so you can continue scheduling without being interrupted.

We also fixed several other small but nevertheless troublesome bugs that kept us up and night. Thank you to everyone that let us know about these issues!

Changes to the Event Confirmation

New Confirmation Header - The layout of the confirmation header will now show more information in less space. The header also now displays the Event Coordinator if used. 

Confirmation Colors - You can now change the booking bar's background color on the confirmation. The Event ID also has a new background color to make it stand out.

New Event ID Number Scheme - The event ID was previously a six-character alphanumeric, which was hard to say and remember. The Event ID is now simplified always to include a letter followed by four digits. (example A3789)

 

Simplified Event Lookups

New Simplified Filter on Find Events - The Find Events filter is now simplified to only show the fields used most for searching, Organization, Contact, and Room. It also displays the most common time frames for searching. Previously you were always presented with a dozen options to choose from when searching for events. If you preferred the old searching method, more power to you, it is still available, and Mazévo will remember your preference the next time you search. 

Other Updates

New Room Tag Editor - If you are a fan of Room Tags, you have a new simplified way to view and manage them with a new Manage Room Tags tool. 

New Resource Usage Summary - Want to know how many times a piece of AV equipment was used last month? You can now with the new Resource Usage Summary Report. Drilling into the total on the report displays a list of the bookings utilizing the equipment.

New Skip Setup Option When Booking Multiple Rooms - When you are booking a room for an event, you may not always know the type of room setup at the time of booking. The new Skip Setup button will tell Mazévo to stop asking you for the room setup if you need to book multiple rooms at once. 

Add New Contact from Event Book - When adding a new event from the event book, you can now add new contacts on the fly. 

Updates to Mazévo Ops - There are several updates to Mazévo Ops to allow for more flexibility in how you manage operations through Mazévo.

Managers Can Change Service States to Completed - Changing the state of a service to "In Progress" or "Completed" can now be done by a manager. This ability was previously only available to those with a worker role. 

New Setting to Not Allow Workers to Set Service State - This is for organizations where Managers are the only ones to indicate the completion of a setup or service.

Managers Can Mark Events as "Ready" - A manager can now indicate when all services and setups are reviewed and completed for an event by clicking the Ready button. You will see a new column in Manage Operations that shows which events marked as Ready.

New Icon for Changed Events in Manage Operations - The Manage Operations Page now has a column that will indicate if an event has changed since it was last reviewed. 

Additional Information for Scheduled Emails - There is a new column for the recipient of a scheduled email (primary contact, secondary, etc.) and a timestamp to displaying the sent time of the scheduled email.

Analytics Filters Displayed - The settings used to create a report for analytics are now displayed. Previously if you published an analytics report, you could not see the filter settings. 

 

What's Fixed

We fixed a bug where the request form displayed a service provider with no resources available to request.

When adding a new event, the Best Available Search will now display all alternate rooms regardless of the setup type chosen. 

Disabled rooms will no longer display when managing pricing or room setups.

The booking editor window is now organized more logically.

Event Book Improvements

With this release, there are several updates to the Event Book to make it easier to view and work with schedules in a large number of rooms.

See More Events and Rooms in the Event Book - The new Zoom Out feature allows you to view an entire day and more rooms on the page.

 

Event Book Filter - The Book's search bar now allows you to search on more than just the event name. You can now filter the Book by the event name, organization, contact, status, room, and room type.

 

Event Book Tool Tip - The pop up in the Event Book now displays the organization name and contact name.

Event Book Sequencing - You now have the option to sort the rooms that display in the Book by size/capacity. Previously the rooms were only sorted alphabetically.

Open Room Setup Diagram from Book - When right-clicking on an event, there is now an option to display the room diagram if one is attached to the booking.

Open Events to Booking - When opening an event from the Book or Find Events, the booking is highlighted in the event editor for quick reference.

 

More Tools for Working with Organizations in Mazévo

There are now many more ways to make it easier to work with your organizations and customers in Mazévo.

Add a Contact - There is a new add a contact function available while working with organizations. Previously you could assign an existing contact to an organization, but if you wanted to add a brand new contact, you needed to go to another page. You can now do this all from one place.

View Events - You can view all of an organization's current and past events from the Organization page.

Add New Event - You can now add a new event from the Organization page.

New Restricted Organizations - Do you have a group that didn't pay their bill the last time they used your facilities? There is a new restricted checkbox on an organization that will prevent you from scheduling new events for that organization. When you restrict an organization, you can also add notes to indicate why they can't schedule new events.

New Event Coordinator Field - You can now designate an event coordinator for your events. You can also assign a default event coordinator for an organization. When you book events with that organization, the default event coordinator will be used.

Other Updates

Cancel Reason Note - When using cancellation reasons, there is now a note field to indicate who canceled the event and additional details.

Room Tags Available on Reports - You can now filter the Event Schedule, Daily Operations, and Service Order reports with room tags.

New Internal Room Notes - There is now an Internal Room Notes field on rooms. These notes are only available to event planners in Mazévo. They can be viewed by clicking on a room in the Book or from Add New Event.

New Exports on Day At A Glance page - You can now export requests and approvals to Excel or PDF from the Day At A Glance page.

New Building Filter on Day At A Glance - You can now filter the Day At A Glance page by Building. Previously any event planner or global administrator would see all requests and approvals regardless of where the event is taking place.

Open events with EMS Reservation Number - If you have events converted from EMS, you can now use the EMS Reservation Number to open the event rather than the Mazévo Event ID.

Email Opt-out of New Requests and Changes - A user can now select not to be notified of new event requests and changes to requests.

New Notification of Unread Messages - Those requesting space through the web app will now receive email notification when they have an unread message from an event planner.

New Copy Booking Button - There is now a Copy Booking Button on the Booking Editor Page.

New Copy Resource Notes Button - There is now a button to Copy Resource Notes to the clipboard from the Resources tab of the Event Editor or Booking Editor page.

 

What's Fixed

Corrected a bug causing Security Policies to work incorrectly.

Fixed an issue that would cause the Mazévo Course Importer not to import courses successfully.

Fixed a problem with the Mazévo Course Importer that allowed you to import courses with no Academic Statuses defined.

 

With this update, there are several changes to Mazévo's messaging functions. Many of these changes are behind the scenes, but they are laying the foundation for additional messaging capabilities down the road. However, here are some highlights that you will see.

New Bell (Alert) Icon. Event planners are now alerted to new messages in real-time through the new bell icon at the top of every page. Previously they would have had to visit the Day At A Glance page to check for new messages.

Event planners can now send messages to other event planners through Mazévo. Previously event planners could only send messages to requesters. 

Requesters can now send messages from the web. This capability was previously limited to those using the Mazévo mobile ap. 

Event Planners can now send messages from Find Events and the Event Book. 

 

What Else Has Changed

Automatically assign security policies to users through SSO. If you are using SSO (Single Sign-On) with Mazévo, you can now automatically assign a security policy to new users the first time they access Mazévo. 

New filter by role option for Mazévo user accounts Want to see a list of all event planners? How about a list of all your Mazévo ops users? You can now filter your list of users by role for quick identification. 

 

What's Fixed

This update squashes several bugs, including an error when sending confirmations to specific bookings. In some cases, the link to the confirmation would not be sent correctly.  

With this release, Mazévo Ops get some new features, and there are new ways to view event information for those making requests as well as a public calendar view.

 

Mazévo Ops, New Work Items Feature - Mazévo Ops already provides an easy way to deliver event details to your setup staff via their phones. With this update, you can now deliver other non-event-related tasks to them as well. They can mark these tasks as completed and add notes, just like event-related tasks. 

 

Attach Photos to Work in Mazévo Ops - When your staff is setting up or cleaning up after an event, they now have a way to capture photos and log those as part of the activity. The images and any notes are viewable by managers within Mazévo. 

 

Mazévo Ops, New Work Log - The Work Log allows you to see the status of all work items in Mazévo. You can see who performed the setup and when it was started, completed, and view any notes and pictures submitted with the work. 

 

New Event Book for Requestors - Those making requests for events in Mazévo now have access to the Event Book to view space availability before the begin making a request. The event book will only display room availability and will not show any details about the event like the event name or who booked the space. 

 

 

New Public Event Calendar View - Mazévo's public list of events now includes a monthly calendar to view all public events. 

 

 

New Icons for Room Setups and Service Providers - Mazévo displays icons for service providers and room setups throughout the system. You now have three new icons to choose from for your service providers, notes, miscellaneous, and other. 

 

 

There are also two new icons to choose from for room setup. 

 

 

New Change Date Tool - If you need to change the date of multiple bookings simultaneously, Mazévo now lets you change all the bookings to a specific date. Previously you could only move the bookings forward or backward a specific number of days, weeks, months.

 

What's Fixed

• Using your browser's zoom control on the Add New Event page in Mazévo would make the calendar date picker display incorrectly.
• When creating a resource with no resource grouping, you can now enter the inventory for that resource.
• Disabled contacts were showing in the list of active contacts when you tried to send a confirmation.
• Some people were having trouble adding more than one confirmation template. This is now fixed.