Updates

Dean Evans

Dean Evans is the Mazévo Co-Founder. Check out his articles about event scheduling software.
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Recent Posts

Disable Unused Configuration Items

Jun 19, 2020 4:31:09 PM / by Dean Evans

An essential part of managing Mazévo is keeping your scheduling data clean and up to date. Over time you will accumulate rooms, resources, and customer information that you may no longer need. With this release, you can now disable unused configuration items. By disabling unused items, they will no longer be visible for new events, but you can still view and report on them for historical purposes. Here is a list of items that can now be disabled.

  • Rooms
  • Room Setups
  • Organizations
  • Contacts
  • Event Types
  • Statuses
  • Cancel Reasons
  • Messages
  • Event Questions
  • Approvals
  • Tasks
  • Scheduled Emails
  • Resources
  • Service Providers
  • Pricing Plans
  • Invoicing Departments

 

Performance Improvements

Jun 15, 2020 4:24:54 PM / by Dean Evans

No one likes to wait on slow software, and we don't either! With this release, you will notice several performance improvements to Mazévo. Two of the most heavily used tools, the Event Book and Event Editor will now load faster each time you open them even if you have a lot of bookings. Viewing your filters in Find Events, the Calendar, and the Activity Log is also faster.

Introducing Tasks and Advanced Tools to Manage Resources

May 4, 2020 11:11:55 AM / by Dean Evans

Tasks

Following up with customers is critical to the success of your events. With tasks, you can now keep track of your to-do list in Mazévo. Tasks may be associated with events, bookings or organizations. They have a due date and you can assign tasks to one or more users to complete. Tasks can also be created automatically based on the type of event, location, service, or attendance

Resource Room Exclusions

Do you have rooms where you don't allow food or beverage? Do you have equipment that can only be utilized in specific locations? You can now exclude individual resources or services from being requested in specified rooms. This means when someone wants to request your resources they will only be shown the resources that are available in the room they have selected.

Resource Bundles

With resource bundles you can create a single item that allocates a group of resources. For example you could have a AV package that contains 1 audio mixer, 2 speakers and 2 microphones. By selecting the package each item in the bundle is taken out of inventory for the event. The bundle can also be priced separately from the individual items if desired.

 

What's Improved

Requester Security Changes - The way that you configure the buildings and the time frame your users can make requests for has changed. Those settings are now found under the new Security Policy menu item in configuration. Previously these were found under account settings and the individual users account profile. This change was made to accommodate the new advanced security functions introduced in the last update.

Resource Options - You can now add options to specific resource or catering items. This allows event planners to select a catering item and then be prompted to make other choices related to that item like selecting sides and deserts. These selections will be displayed on all reports and the confirmation.

April 7, 2020 Release - New Document Links, Updates to Confirmation & Billing

Apr 7, 2020 3:56:45 PM / by Dean Evans

With this release the confirmation document received some love and you can now associate documents with events.

New Customizable Confirmation Fields - The confirmation is the document that your customers interact with the most. It is important that you are able to personalize it for your organization. You are now able to add your organization's logo to the confirmation and add your physical and email address to the header. You can also change the title from "Confirmation" to something else that suits your needs like Quote, Proposal or Permit.

New Heading Layout on Event Editor - The information at the top of the event editor page has been updated. The layout is condensed and organized to display all information related to billing on a single line.

mazevo event editor new layout

 

Specify the Number of Hours to Use for Item Pricing - You can now enter a specific amount of time to calculate room or resource item pricing. Previously, the event time was always used to calculate hourly pricing.

New Document Links - Document Links allows you to stay organized by linking important documents to your events. You can associate any document (contracts, insurance certificates etc.) to your event. These documents are saved in your cloud storage service like Google Drive, Dropbox, OneDrive, etc.

New VIP Flag on Events - You can now designate an event that requires a higher level of attention or service as a "VIP Event". You can monitor these events in the activity log.

New Billing Information on Organizations - You can associate a pricing plan with an organization and mark the organization as taxable and/or eligible for service charges. Once these options are set on the organization all new events created for that organization will receive those options. Previously these options were set with a system default each time you created a new event.

Room Diagrams Visible to View Only Event Planners - Room diagrams associated with a booking are now visible to Mazévo event planners with the view only role. Previously there was no easy way for those with this role to view the room diagram.

Add Bookings to Existing Requests - A requester can now add bookings to an existing request. Previously they would have had to submit a brand new event request to add additional bookings.

 

March 30, 2020 Release - Enhanced User Security & New Reports

Mar 30, 2020 4:39:18 PM / by Dean Evans

New Advanced User Security - With this release you now have more control over the specific rooms someone can request through Mazévo. Previously all your rooms had to play by the same set of rules when requested. You can now set rules on an individual room determining when it can be requested and for how long. You can also create different room rules for different sets of users (e.g., staff vs. students).

Additional Limits on How Far Out Requests are Accepted - You can now set a fixed date in the future for how far out you wish to take requests. Previously you could only set a rolling date, for example, 60 days from today. This is available in advanced and standard user security.

New Layout for User Security - The window you use to edit a user's security has been changed and some of the user security roles have been simplified. This was done to make things easier to understand and accommodate the other mentioned changes in user security.

New Service Provider View in Activity Log - The activity log can now be used by service providers (AV, catering, facilities etc.) to see new and changed services. They can view the changes that have been made to services over any time frame including the last day or last week.

Reports Now Use A Darker Font Color. Previously the reports used a dark grey font. The new black font will make the text easier to read when printed.

New Room Card Report - Mazévo will now print a list of events taking place in a specific room. The report is designed to be placed outside the room and will display the all the events happening in the room for one or more days.

mazevo room card report

New Service Order Report - The Service Order Report displays a single service for an event. It includes all of the details for the service including the date, time, customer, contact and time of the service and details about the equipment required and service itself.

mazevo catering service order report

Analyze Events by Status in Analytics - There is now a way to analyze the the number of events, hours, revenue and attendance by the booking's status (confirmed, cancelled, tentative etc.)

Performance Improvements to Find Events and Event Editor - The event editor and find events pages will now open and load quicker.

 

 

February 25, 2020 Release - New Automated Event Approval Process

Feb 25, 2020 3:24:00 PM / by Dean Evans

Automated Approvals

There is a new optional approval process for scheduling events. If there are multiple people in your organization that need to review and approve events before you confirm them, you can now manage that entire process in Mazévo.

Mazévo can automatically prompt others in your organization for approval based on the size of the event (attendance), the services required, type of event or location. Approvals can be granted from the web or the approver's mobile device through the Mazévo app.

An event planner will have the ability to monitor the approval process and quickly identify events that are still pending approval or have been approved/declined by other approvers.

 

What's Improved:

New Single Sign On (SSO) Support in Mazévo Mobile

If your organization utilizes SSO you can now leverage that from both the desktop and the Mazévo Mobile app.

New Revenue Analytics Report

If your organization uses Mazévo to keep track of charges and fees for rooms, services, equipment or catering you can now create a summary report of all those charges. The new Mazévo Revenue Analytics Report will display the item, amount, event name, customer, internal account code, billing code and event ID.  This report can also be exported to excel if needed.

 

 

February 6, 2020 Release - More Information at Your Fingertips

Feb 6, 2020 3:19:09 PM / by Dean Evans

We made several small improvements with this release which will put more scheduling information at your fingertips and make it easier for you to navigate around in Mazévo.

What's Improved

Room Not Available Explanation - If you are allowing users to make room requests through Mazévo there will be times that the room they want is not available. This can happen for a variety of reasons, for instance the room may be booked by another event or the building is closed that day. There is now a link on the request form so the user can see the reasons why a particular room is not showing up.

Enhancements to the Resources Tab of the Event Editor - When viewing resources under the resource tab of the event editor the resources are now grouped by booking. They were previously sorted by date and location. The new grouping will make it easier to see at a glance which resources belong to specific bookings. There is also a new colored bar to the left of the resource also represents the status of the booking. Previously you would have had to click on the bookings tab to see what the status was.

mazevo event editor resource tab groupings

 

Event Calendar Indicates Special Dates - There is a new star icon that appears on the event calendar to denote holidays and special dates. Hovering over this icon will display the name of the holiday.

Tab Key Enabled When Entering Times - This is for users that prefer to type in the time to a time field instead of picking the time from a list. Previously if you typed in a time into a time selection field you still had to click the time you wanted from the drop down display with your mouse.

Create New Tab Icon - There is now an icon available to event planners that will open Mazévo in a new tab in your web browser. Previously if you were working on an event and wanted to navigate to another function in Mázevo there was no easy way to do it without leaving the page you were working on. Now you can just click the new tab icon and a second Mazévo tab will open for you to work in.

 

mazevo new tab icon

 

Default Start Page Now Displays on Menu Bar - A link to the users default start page now appears on the menu bar at the top of the page.

 

mazevo default start page item

 

Text Labels Added to Menu Items in Mobile App - Previously there was only an icon with no text.

mazevo mobile menu text labels

 

Meeting Room Details Available From Event Book - You can now click a room name in the event book to view a rooms minimum and maximum capacity, the default time to setup and teardown the space, the room image, the room notes and the room setup styles that can be accommodated along with their capacities.

View All Public Events From Mobile App and Web - You can now view all scheduled events from the mobile app and web page if you do not have the event planner role. The view will be limited to only public events. Private events can still only be viewed by an event planner.

 

January 30, 2020 Release - Support for Single Sign On (SSO)

Jan 30, 2020 7:36:52 PM / by Dean Evans

Support for Single Sign On Added.

Single Sign On (SSO) provides a way for users at your organization to login to multiple applications without having to remember separate passwords for every system they use. With SSO your team members have just one account to use across all systems. Mazévo now supports SSO identity providers that use SAML 2.0.

January 21, 2020 Release - Room Setup and Capacity Enhancements

Jan 21, 2020 4:40:18 PM / by Dean Evans

With this release there are several improvements to how room setup configurations and room capacities are managed in Mazévo. These changes will ensure both your event planners and event requesters are getting the best information about the room and seating styles for their events. Read on to learn more.

Room Setup Icons

With this update you can now add icons to your room setup configurations in Mazévo. The icon provides a graphical representation of the seating style which is displayed to both your customers and and to your staff. Previously the setup style was represented by text label only.

mazevo end user seating styles and descriptions

 

mazevo setup icon on event editor pageThe icon displays next to the seating style title for the event planner

 

New room capacity based on room setup.

You can now indicate which types of setup styles a room can accommodate along with how many people the room will hold in that configuration. Mazévo will also now prompt for room setup during the request and scheduling process and will only display rooms that can accommodate both the room setup and the required number of people.

Screen Shot 2020-01-21 at 4.07.54 PM

 

New default setup and tear down times for rooms

You can now specify a default setup and tear down time for each room. These times will be added automatically when an event planner or requester selects a room. Event planners are able to override the default if desired. Previously the setup and tear down time were always set manually.

 

What's Improved

New Event Notes

You can now add notes to events that are only visible to other event planners in Mazévo. These internal notes are not visible to customers or those who can only view (but not edit) events in Mazévo.

New Private Event Flag at the Booking Level

You can now mark individual bookings as private. Previously you could mark events as private which made every booking on the event private.

Determine the Event Types That Can be Added to Requests

There is a new "requestable" flag you can set for event types. This allows you to determine which event types can be associated with new event requests.

An Easier Way to Add Bookings to Existing Events

You can now update the event name and event type when adding a booking to an existing event. Previously this had to be done in multiple steps after the new booking was added. This change saves you time and mouse clicks.

New Date Selector on Event Book

The way that you change dates on the Event Book has been updated to be more efficient requiring less clicks than the previous method. Less clicking = 😀

 

 

 

January 6, 2020 Release - New Mazévo Course Importer

Jan 6, 2020 4:21:30 PM / by Dean Evans

New Mazévo Course Importer

The new Mazévo Course Importer allows you to upload a list of academic courses from your student information system into Mazévo. This eliminates the need to manually enter your academic classes.

The course importer will automatically identify and flag any conflicts between courses and other classes or events. It will also identify any course "cross listings" where a course is listed two or more times in the SIS under different course numbers.

We also introduced a Find Courses tool that allows you to view all course information separate from your events.

mazevo academics find courses

What's Improved

  • You can now included cancelled bookings on the confirmation document. Previously only bookings with a "book space" status were included.
  • You can now show "credits"on a confirmation in the form of adding items with a negative quantity. A negative item quantity will create a negative item price which will be subtracted from the event total on the confirmation and invoice.
  • An organization's billing code will now display and can be edited during the process of adding a new event. Previously you would only see the billing code after the event was created.
  • The Daily Ops report now has more flexibility in what information is displayed. You can now display bookings that have no services attached when filtering by service provider. You can also limit the report to a single service provider yet still show other services tied to the booking. For instance catering may want to see room setup details in addition to the catering order when they print the Daily Ops report
  • You can now filter by event type on the Daily Ops report and Event List reports.
  • The Day at a Glance page has been updated. Previously clicking an item on the page would take you to a new page to view the list of information. You would have to click the back button or the Day at a Glance button to get back to the page once you viewed the list. Now clicking a Day at a Glance item such as Requests will display all the requests in a list on the same page. You will also be able to see the date and time that a new request was submitted to Mazévo. This saves you from having to go look at the events history to see the date submitted.

 

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