As we wrap up 2025, we’re excited to share what will most likely be our final Mazévo release of the year. This update includes a wide range of enhancements driven by how you actually use the system day to day. Many of these updates focus on flexibility, visibility, and reducing follow-up work for your team.
Thank you for another great year of feedback, conversations, and ideas. Here’s what’s new.
Event Questions: More Flexible, Easier to Manage
Event questions play a critical role in gathering the right information at the right time. In this release, we made several updates to give you more control over how and when information is collected, while also making question management easier for administrators.
New Question Types
You can now define two new types of event questions.
Optional questions
Optional questions allow requesters to skip a question entirely. Previously, all questions had to be answered in order to submit a request.
Required before the event
These questions allow a requester to submit their request without answering, but require a response before the event takes place. You define how many days prior to the first booking the answer is due. Please note that Mazévo will not automatically cancel or change events that do not receive the required responses by the due date.
To help you stay on top of these responses:
- Unanswered questions appear in Day At A Glance under Unanswered Questions
- Mazévo can automatically email requesters to remind them to return and complete their answers before the due date
This gives you the flexibility to collect details when they are actually known, without blocking the request process.
Alphabetical Sorting for Question Answers
When creating event questions with predefined answers, you can now sort those answers alphabetically. Previously, answers were locked into the order they were created, which made longer lists harder to manage.
Improved Event Question Configuration
We reorganized the Event Questions configuration window using clearer tabs, making it easier to find information when configuring.
In addition, the list of configured questions now includes a column showing whether each question is required, required before the event, or optional.
This makes it much easier to review and audit your intake configuration at a glance.
New Answer Lists
You can now define reusable answer lists and apply them to multiple event questions. Previously, each question required its own unique list of answers, even if those lists were identical.
This update reduces duplication and makes future updates significantly easier when multiple questions share the same set of responses.
Event Updates: Better Visibility and Communication
Approval Timing Insights
You can now see how long it took for a booking to move from approved status to its final or current state. Mazévo calculates the total time in hours or days, and this value can be added as a column in Advanced Find Events.
This is especially useful for understanding internal response times and identifying bottlenecks.
Origin Column in Advanced Find Events
A new Origin column is available in Advanced Find Events, showing how an event, booking, or resource was created. Origins may include:
- Event planner
- Requester
- Import
- Room sign
This adds helpful context when reviewing historical data or troubleshooting records.
Mobile Booking Setup Visibility
When viewing booking information on mobile, the setup style is now displayed. This information was previously only visible on desktop.
Requesters Can View Invoices
You can now optionally allow requesters to view Mazévo invoices directly. This setting is disabled by default. If you would like it enabled for your account, please contact Mazévo Support.
Manual Approval Notifications
When a manual approval is added to an event, the approver is now notified immediately. Previously, approvers were only notified via the daily reminder email, which could delay reviews.
User Export Improvements
When exporting a list of Mazévo users, the export will now include each user’s preferred email address, if one is defined.
Room Cards Enhancements
- Removing the room card header now shifts the remaining content up, providing more usable space on the page
- The Room Cards Report includes a new option to display the primary contact name instead of the organization name
Academics: Small Changes That Add Up
We made several targeted improvements to academic scheduling workflows.
- Room capacity now displays directly next to the room name in the Academic Book
- A search option has been added when sharing rooms in the Course Editor, making it easier to find courses in long lists
- When viewing courses from the Event Book or Academic Book, the CRN number will appear in the tooltip when available
- The Academic Room Availability Checker now supports selecting a date range, which is especially helpful during finals or specific portions of the term
Bugs Fixed
As always, we addressed a number of issues to keep things running smoothly.
- Restored the horizontal scrollbar when viewing event history
- Fixed event question labels not displaying correctly in Find Events
- Resolved display issues in the Moving Bookings tool
- Fixed an issue in the event book preventing setup diagrams from opening when bookings overlapped
- Corrected a display issue in Operations when closing a booking
Thanks again for being part of the Mazévo community and for making 2025 a productive year. We’re already looking ahead to what’s next and look forward to sharing more with you soon.
