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Room Booking, Event Scheduling & Management

How We Simplify the Move From EMS to Mazévo

29 April, 2020
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If you’ve been through the transition from an old room scheduling software system to a new one in the past, just thinking about what you went through probably makes you break out in a cold sweat. Moving from one scheduling platform to another has historically been a particularly stressful endeavor. The good news is that when you’re switching to a modern solution like Mazévo, the process is much easier! That’s particularly true for organizations that currently use the EMS scheduling tool.

Why It’s Easy to Convert to Mazévo

There are many reasons why it’s easy to switch to Mazévo from EMS. First, because Mazévo is fully web-based, there’s no software to install (and later, update) on your computers, no new servers that you have to purchase, etc. The system “lives” in the cloud and is ready at all times for new customers to start using it.

Next, we can move all your EMS data into Mazévo for you. This includes all your future bookings with their associated services and pricing information. All you have to do is send us a copy of your EMS database. Once the data is converted, we will schedule a time to review the conversion with you to make sure that everything came across as expected. We can even allow you time to evaluate Mazévo with your data to ensure there are no hidden surprises.

And if you’re thinking, “This process takes many weeks, I’m sure.” think again! Back in the day, it did take a long time to prepare for and execute data conversions of any kind. But today, the conversion of your EMS data can be completed in just a few days.

What Happens After Converting From EMS to Mazévo?

After your EMS events are converted, you’ll want to do a little tweaking to ensure you’re able to leverage all of Mazévo’s capabilities. But you can be up and running in Mazévo soon after your data is moved over. We also convert a year of historical data into Mazévo from your old system for convenience.

It’s also good to know that your data is safe and secure in Mazévo. Your data is automatically protected with advanced security and backup features that come with this state-of-the-art platform.

Data, Process, and People: Conversion as an Opportunity for Improvement

One of the great things about converting to a new room and resource scheduling system is that it gives you the opportunity to address the three key components of every scheduling operation: data, processes, and people. We talked about cleaning, converting, and tweaking your data above. Switching to a new system also provides the perfect opportunity to review your event services processes. Is the way you’ve always done things the best way to do things? If not, now is the perfect time to reimagine and retool your operation and start working more efficiently and effectively.

Similarly, making the switch to Mazévo from EMS opens the door to getting your scheduling team, staff, and customers all on the same page regarding your policies, procedures, and approach to scheduling.

Ready to make your move from EMS to Mazévo? We’re here to help! Contact us today.

Dean Evans

Dean Evans is the Mazévo Co-Founder. Check out his articles about event scheduling software.

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