Updates

Bryan Peck

Bryan Peck is the Co-Founder and VP of Sales & Marketing of Mazévo. Check out his articles about event management and scheduling software.
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12-02-2022 Improved Filtering on Reports & Calendar

Dec 5, 2022 7:21:30 AM / by Bryan Peck

This update includes several changes to how you can filter and save your settings.

 

Save Your Filters on the Activity Log

You can now save your filters on the activity log. - Mazévo will save these filters under "My Views." You can also make them available to others under "Public Views."

 

The Activity Log is Now Available to View Only Event Planners

Previously the activity log was available to event planners that could create events and global administrators.

 

Pricing Plan Filter Now Available on Analytics and Revenue Analytics

You can now filter your results on Analytic reports by Pricing Plan.

 

New "Select All" Option When Setting Filters

You can now select all items in the list when configuring your filters. This is especially handy when you have a long list of things, and there are just a few that you don't want to select. This option is available on all Reports, Find Events, Event Calendar, and Activity Log filters.

Screenshot 2022-12-04 at 2.00.31 PM

 

Save Your Filters on the Event Calendar

Event Planners can now save filters on the Event Calendar. Mazévo will save these filters under "My Views." You can also make them available to others under "Public Views."

 

New Shift + Click to Select Multiple Check Boxes

You may now select (check) multiple consecutive rows in a grid by holding down the shift button when you click a row. NOTE: You must click the row you want, not the checkbox. This technique does not work by clicking the checkbox directly.

multiselect3

 

Bug Fixes

This update contains various bug fixes and performance improvements.

Thanks for using Mazévo!

 

 

11-22-2022 Accessibility Improvements

Nov 22, 2022 7:00:00 AM / by Bryan Peck

Accessibility Updates

With this release, we have improved compliance with Section 508 and WCAG 2.0 to ensure that our products are accessible to those with disabilities. Many of the accessibility improvements in this release will not be visible under normal conditions. However, if you use assistive technology such as screen readers or alternative input devices, these changes will make your work easier.

 

Other Updates

New Deposits by Department

When logging an event deposit, you will now have the option to specify an invoicing department that received the deposit. The deposit will be applied when generating an invoice for that department. If you don't select an invoicing department, the deposit will be applied automatically on the next invoice you generate for the event. 

 

User Initials and Time Stamp on Confirmation and Billing PDFs

When you generate a PDF for confirmations, Invoices, and Billing Worksheets, the initials of the user who generated the PDF and the time/date the PDF was generated appear on the document.

 

Bug Fixes

This update contains various bug fixes and performance improvements.

Thanks for using Mazévo!

  

11-08-2022 Accessibility Improvements

Nov 9, 2022 7:00:00 AM / by Bryan Peck

Accessibility improvements

With this release, we have improved compliance with Section 508 and WCAG 2.0 to ensure that our products are accessible to those with disabilities. Many of the accessibility improvements in this release will not be visible under normal conditions. However, if you use assistive technology such as screen readers or alternative input devices, these changes will make your work easier.

 

Other Changes

Changes to How Building Hours are Configured

You will now see two tabs when configuring building hours, a tab for all dates and a second for specific dates. This makes viewing and managing your building hours easier, especially when you have an extensive list.

 

Event Editor - Improvements to Changing Multiple Bookings

When changing the date, time, or status of multiple bookings, Mazévo will now warn you if you cannot make the change for all your bookings because it would cause a conflict. You will also be asked if you want to apply the update to the bookings where the room is available. 

Previously Mazévo would alert you that the room was unavailable and prevent you from making any changes.

 

Bug Fixes

This update contains various bug fixes and performance improvements.

Thanks for using Mazévo!

 

10-24-2022 New Messaging for Requesters that Need Help & Other Updates

Oct 24, 2022 7:00:00 AM / by Bryan Peck

New Requester Support Message

You can now configure custom messages for your requesters, so they know who to contact if they have questions about submitting a request. Currently, if they run into trouble, there is no way for them to find out who to reach out to in your organization.

They will now see a need help link at the top right corner of Mazévo that they can click to get help.

 new need help link for requesters

 We recommend you configure this message today with your department's contact email and phone number. Any Mazévo Global Administrator can configure this message by clicking on Account Settings.

 new need help message box for requesters

 

 

New Overbooked Resource Inventory Notification

Event Planners will automatically receive a pop-up notification if the equipment they are adding or changing on an event has been overbooked. Previously Mazévo would display a notice stating that some of your items may have been overbooked and a link to check the inventory. That message has been removed, and you will now automatically see what items have been overbooked. When copying an event, you will also be alerted if any of your items are overbooked.

 

Other Changes

Better Handling of Incomplete Requests

If a requester starts a request and selects a room but never completes the request process, Mazévo will create an incomplete booking. These bookings are automatically canceled after one hour if the requester doesn't finish their request. Previously a Mazévo Event Planner could have confirmed the incomplete request, but Mazévo would still cancel it after one hour. Mazévo will now ask the event planner if they want to mark the request complete (to avoid it being automatically canceled) before confirming.

 

Improved Messaging for Room Capacity Violations from the Event Book

If you add a new booking from the Event Book outside a room's minimum or maximum capacity limits, Mazévo will now provide a message letting you know. Previously you received a cryptic "room not available" message that told you nothing about the capacity.

 

Service Provider Selector Improved

When selecting a service provider from the event editor, there will be a blank selector drop-down. Previously it always showed you the first alphabetized name in the list.

 

View Academic Room Details

You can now view an academic room's capacity, image, and other details from the Optimizer, Course Editor, and Academic Book

 

View Day At A Glance From the Phone

You can now access Bookings, Requests, Approvals, and Tasks from the phone.

 

Operations - Upload Images to Services From Your Phone

Operations users can now upload images from their phones when using Mazévo in their phone's web browser.

 

Bugs Fixed

The following issues are now fixed in this release.

  • Mazévo was not honoring the resource grouping sort order. 
  • The event list and daily operations reports left a lot of blank white space at the bottom of some pages. 
  • The activity log was not displaying the date added/modified column when exported to excel.
  • Marking events as complete in operations was sometimes causing other events to be labeled as complete simultaneously. 
  • Mazévo allowed users to click the generate invoice button multiple times resulting in duplicate invoices. 

 

10-10-2022 Subscribe to Published Reports & Other Updates

Oct 10, 2022 7:30:00 AM / by Bryan Peck

New Subscribe to Published Reports

Users can now subscribe to published reports. They will receive an email daily with a link to the published report. The creator of the published report can also subscribe other Mazévo users to the report if they wish.

 

Mazévo Room Sign - Changes to the Update Interval

The Mazévo Room Sign will now automatically update with new data every five minutes instead of every minute as it did previously. It will only update between 6:00 AM and 10:00 PM throughout the day, which can be overridden on the room sign profile if necessary.

 

Approvers Can Now See Event Questions

Users with the approver role can now view responses to event questions. Previously they could only see bookings and resources on the event they were approving.

 

Improvements to Entering Special Dates

You can now enter a date range when defining your special dates. Previously you could only enter one date at a time. Mazévo will also automatically hide any special dates in the past.

 

Improvements to Mazévo Experience on the Phone

We have continued to enhance the way Mazévo works from your phone's browser.

 

Bugs Fixed

The following issues have been corrected in this release.

 

The daily log report showed the incorrect time submitted.

Users were receiving a room not available error when trying to add bookings to an existing event under certain conditions.

Users were receiving a room not available error when moving bookings that didn't block space.

When copying security policies, Mazévo was not copying the security group statuses.

The Close Building function was not canceling all the events when executed.

In rare instances, Mazévo was allowing requests to be placed for rooms that already had a booking in them.

Bookings exported from Day At A Glance had no associated start and end times.

Some bookings were being dropped from the event list when exported to PDF.

09-26-22 New Event Book Sort Order & Other Updates

Sep 26, 2022 7:00:00 AM / by Bryan Peck

Event Book - New Room Order Option

Each Mazévo user can now set the order that rooms display in the event book. Previously the order was either alphabetical or based on max room capacity.

 

Create Invoices - New Hide Invoices with Zero Total. 

Mazévo will no longer display invoices with a $0.00 balance by default. You can still choose to view and generate these invoices if you wish.

 

Create Invoices - New First Booking Column

When viewing a list of events to be invoiced, there is a new column that displays the first booking date on the invoice. Previously there was no way to see this information unless you clicked on the invoice to preview it.

 

Requesters - New Alert Message for Requesters with No Associated Organizations

Suppose a Mazévo user attempts to make a request, and they are not associated with any organizations. In that case, they will now receive a message that their account is not yet configured to make requests and to contact their scheduling office to get their account updated.

 

Requesters - New Request Received Message

A message now displays once a request has been submitted, letting the requester know their request has been received.

 

Event Editor - New Option to Remove Setup Diagram

If you had uploaded a room setup diagram to a booking, you now have an option to remove it if you no longer need it.

 

Day At A Glance - New Export option on Bookings and Academic Conflicts

An Export option has been added to bookings and Academic Conflicts

 

New Report Export Options

All the Mazévo reports have been updated to allow you to export the information into Word, rich text, or other formats. Previously you could only export a report into PDF.

 

New API Calls

Several new API calls allow you to update Mazévo with individual organizations, contacts, and their associations.

 

Bug Fixes

The following is a list of issues that we resolved with this update.

 

  • Some rooms were displayed that shouldn't have been in the event book for requesters.
  • Incomplete requests were not being canceled in Mazévo. Requests that are not complete are automatically canceled after 60 minutes by default. 
  • Users could sometimes submit room requests without selecting a room setup style. 
  • Adding new bookings to an event was not triggering any required approvals. 
  • Canceled bookings appeared in the body of the email when sending confirmations. Canceled bookings should only appear when a user explicitly chooses to show them on confirmations. 
  • An error would be encountered when editing building hours in certain instances. 
  • Bookings in shared/always available rooms were not displaying correctly in the Event Book in Firefox. 
  • Mazévo prevented users from changing bookings' setup and teardown time in specific circumstances.
  • Mazévo would produce an error when trying to run some reports for 90 days or more.
  • Invoices would display a blue bar when viewed from the event editor. They will now show the correct branding color for your organization.

 The following items were previously fixed since the last Mazévo release on 8/30/22

  • Mazévo would become unresponsive when running find invoices for payments or deposits
  • Confirmations were displaying the incorrect number of hours when calculating prices
  • Confirmations were not showing room charges if you configured tax calculations in a specific way.
  • Footer messages would not show on the confirmation if the user decided to hide pricing on the confirmation

 

08-30-22 Various Updates & Fixes

Aug 31, 2022 7:00:00 AM / by Bryan Peck

New Features & Improvements

New Way to Add Addresses when Emailing Confirmations

You can now enter multiple email addresses separated by a comma. When you hit the plus button, all the emails will be added as recipients for the confirmation. Previously you had to add addresses one at a time.

Screen Shot 2022-08-29 at 5.42.45 PM

 

 

 

 

Global Administrators can Now Change the Owner of Published Reports

Previously there was no way to change the owner of a published report. Now, your global administrator can update if the report owner is no longer a Mazévo user.

 

Expanded Display of Resource Notes in the Event Editor

If there are notes on a resource, Mazévo will now display as much of the note as will display on the screen. Previously the note would stop being revealed after a few characters regardless of your screen size.

Screen Shot 2022-08-29 at 5.49.15 PM

 

Export Confirmations to Word and Rich Text

The way that confirmations are generated in Mazévo has been updated. You now have more file options to export confirmations; previously, you could only export into PDF.

 

New Excel Export for Building Hours

You can now export your list of building hours to Excel. Previously you could only export to PDF.

 

Mazévo API URL Display

The URL for the Mazévo API is now displayed when you generate API keys.

 

Mazévo Academics - Optimizer Export Now Includes CRN Number

When exporting results from the Optimizer, the CRN number is now included.

 

 

Bugs Fixed

The following issues have been fixed.

  •  We overhauled how confirmations are generated in Mazévo to address a few lingering bugs that would cut off text on confirmations with multiple pages.
  • Service providers sometimes could not see updates to notes on resources.
  • Hourly item pricing was deleted and set to $0.00 when the resource had a service time that ended at midnight.
  • We addressed an issue that was causing new users to not appear in Day-At-A-Glance for some Mazévo SSO customers
  • In some cases, Mazévo did not display booking resources under the event editor's resource tab.
  • Services were not being displayed in the correct order; if they were entered by a requester
  • viewing a setup diagram from the event book would display a blank page for setup diagrams added as an attachment.
  • The text color selector would not show for specific screen resolutions when editing confirmation messages.

08-08-22 New Responsive Design for Requests & Operations

Aug 8, 2022 6:45:00 AM / by Bryan Peck

New Features & Improvements

New Feature - Responsive Design for Requests and Operations (BETA)

Requesters can now use the web browser on their mobile phones to make & edit requests, and operations staff can access the operations functions. Previously these functions were only available on the phone through the Mazévo mobile app downloaded from the Apple or Google app store or a web browser on your computer or tablet. In addition, requesters can now access the event book from their phone, and you can file Log Reports from the phone's web browser.

This feature is in beta, which means it has been thoroughly tested, but you could notice some minor issues. The Mazévo mobile app is also still fully supported. Let us know what you think about being able to access Mazévo this way. We would love your feedback.

 

New Export for Account Codes

When you go to Settings > Pricing Plans and click Manage Account Codes, there is a new option to export your list of room and resource account codes. You can export your account codes to a PDF file or Excel; previously, there was no way to export the account codes.

 

Improvements to SSO

If you are converting data from EMS to Mazévo and using SSO, we have improved how SSO user accounts and Mazévo contacts are synchronized.

 

New External References for Importing Organizations and Contacts

There is a new optional external reference field for contacts and organizations imported from a flat file. Using the external reference makes it easier to transition to using the Mazévo API and keep your Mazévo organizations and contacts up to date automatically.

  

API Updates

Improved Security for API Keys

Only Mazévo Global Administrators can now generate and delete API keys for their account. Once a key is generated, it will never be displayed again. Previously you requested API keys through Mazévo support.

 

New Date Changed Parameter for GetEvents Call

There is a new optional parameter for returning bookings that have been changed since a specific date/time.

 

Bugs Fixed

We fixed several issues in this release, including the following:

  • Event Planners were getting a "room not available error" when adding events from the event book in some instances even though rooms were available. 
  • In some instances importing courses with the Mazévo Course Importer took a very long time. 
  • You were required to select all Invoicing Department service providers to have services displayed on invoices. There is no longer a need to do this as Mazévo will show all services unless you wish to pick them individually.
  • Some messages on invoices were printed on a second page when they didn't need to be.
  • There was an issue with our new Requester Test Mode that prevented events from being created.

 

07-25-22 Performance Improvements & Fixes

Jul 25, 2022 6:45:00 AM / by Bryan Peck

This is mostly a "under the hood" update . While you really won't see any new features with this update it will keep Mazévo running smooth and error free.


Bug Fixes

The following issues have been addressed in this release.

A time-zone issue was preventing results from being displayed in Find Invoices.
Teardown time was not displaying correctly on confirmations
You were unable to select disabled statuses and service providers in Manage Operations
Message text on confirmation PDFs was not displaying correctly in some cases.
We fixed a few minor issues with Mazévo's academic scheduling tools.

07-13-2022 Confirmation & Event Editor Updates

Jul 13, 2022 6:45:00 AM / by Bryan Peck

Confirmation Updates

Copy Link Button for Confirmations
You can now copy links to any confirmation that you generate. Previously the only way to retrieve the link to an event confirmation was to email the confirmation to yourself and copy the link from there.

Display Booking Setup and Teardown Time on Confirmations
There is a new option to display booking setup and teardown time to your customers on the confirmation. You may enable this option by editing the confirmation template.

 

Event Editor

New Icon to Indicate Item Invoiced
Once a resource item or room charge has been invoiced, Mazévo will display an icon next to the price, letting you know it was invoiced. The icon makes it easier to tell if a charge was added to an event after you created the invoice. Hovering over the icon with your mouse will display the invoice number that includes the price.

Condensed Booking Display
The size of the booking rows in the event editor has been reduced to fit more bookings on the page before you have to scroll.

Approve and Deny Buttons Consistently Display
Depending on how you configured Mazévo, there were instances that the approve and deny buttons did not show for requests. This has been resolved.

Approval Workflow Notification Emails Sent Immediately
If you are using Mazévo Approval Workflows, an email is now sent once you press the activate all button. Previously Mazévo would wait until early the following day to send workflow email notifications.

 

Mazévo Requests

Requester Test Mode For Mazévo Global Administrators
A global administrator can now submit test event requests without using a second Mazévo user account. This option is available under the user menu. Once selected, you will be able to pick which security policy you wish to test and will be logged out. Once you log back in, you can submit test requests with the selected security policy.

Requesters - Decimals Not Allowed When Selecting Resources
When entering a quantity for resources, a requester will no longer be able to select decimal quantities (i.e., 2.5 tables)

Room Ratings for Requesters Has Been Removed.

 

Other Updates


Room Card Report - Indicator for Private Events
The room card report will now display private events' start and end times. The event name is "Private Event," and the organization's name is hidden. Previously Mazévo showed no details about private events on room cards, so you had no way to know if the room was in use for a private event.


Mazévo API Updated
This update includes a couple of changes to the Mazévo API. You can now submit a Mazévo Contact ID, and the API returns the contacts name, email and external reference. The Mazévo GetEvents call now returns Mazévo IDs for event information. See the Mazévo API documentation for more details


Accessibility Improvements

With this release, we have improved compliance with Section 508 and WCAG 2.0 A to ensure that our products are accessible to those with disabilities.

 

Bug Fixes

We resolved an issue causing canceled events to display on All Events on the mobile app.
We resolved an issue that was causing room cards to be filtered incorrectly.
We resolved an issue that caused text to overlap and not display correctly on the BEO.

 

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