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MAZÉVO BLOG

April 14, 2021
Making a calendar of events available online for visitors to your website benefits your organization in multiple ways. For one thing, it helps people who are looking to schedule an event answer some...
April 7, 2021
Event scheduling systems all have a document that can be provided to a customer with the details of an event—date, time, costs, etc. In Mazévo, we call this document an event confirmation—or just a...
March 24, 2021
Integrating your scheduling solution with other systems you use—that is, enabling it to share data with those systems—can be very beneficial to your scheduling department for a few reasons. First,...
March 17, 2021
It’s important to get every service you provide to customers right, but probably none more than a catering service. Leave people hungry, thirsty, or simply unhappy about some aspect of their food and...
March 10, 2021
When it comes to the core data in your scheduling system—your buildings, rooms, event types, etc.—a good rule of thumb is “less is more.” You want to define every item you need in order to book rooms...
March 3, 2021
For operations teams looking to help customers execute outstanding events, one of the most important resources is time. When team members are rushed, they’re much more likely to make mistakes....
February 10, 2021
As everyone who manages events understands, the biggest mistake you can make is double booking a room. Two groups arrive, confusion ensues, and everyone turns to you for an explanation. Second only...
January 20, 2021
If your events department is like most, you operate in many ways like an independent business, and cash flow is important. Consequently, being able to collect on past-due invoices is essential. Not...
January 13, 2021
If you’re taking the time to plan, schedule, coordinate, and execute an event, you surely want it to be well attended. And that’s not something you should leave to chance. Event hosts who trust that...
December 16, 2020
As any event planner knows, there are plenty of details that must be managed to execute a great event. If you have a busy facility with loads of events happening every day, you know that keeping...
December 2, 2020
Whether you’re looking for a new event scheduling system now or will be taking on that task at some point down the road, functionality is a primary concern. “Does the system do what we need it to...
November 18, 2020
It would be easy to dismiss the way an room scheduling system looks as unimportant or “just fluff.” After all, it’s the functionality that matters, right? But the fact is that the “visual aesthetics”...
November 11, 2020
When was the last time you remodeled your facilities? If this was relatively recently, you probably added, or at least considered adding, digital signage outside your meeting rooms. Not long ago,...
November 4, 2020
One of the many benefits of using a system that’s “in the cloud” for your event scheduling is efficiency. And that benefit is magnified when you use a cloud-native system (one built specifically for...
October 28, 2020
With many in-person events canceled for the foreseeable future and a limited number of gatherings taking place, you may not be collecting much revenue for your events. This makes the income you...
October 21, 2020
You just learned that an organization you’re familiar with switched to a new event scheduling system and is loving it. Your organization has been considering making a similar move for some time, so...
October 14, 2020
There’s a lot of uncertainty in the world today. One thing that scheduling professionals can be sure of, however, is that virtual events—as important as they’ve been during the COVID-19 pandemic—will...
October 7, 2020
When we started Mazévo, we wanted to create a scheduling platform that was powerful and easy to use. We also know that every software vendor says that their system is easy to use. But that doesn't...
September 30, 2020
There’s every reason to believe that scheduling volumes—which were down dramatically this year for obvious reasons—will rebound to some degree next year. If that happens, one of the positions you’ll...
September 17, 2020
What's the point of a powerful event management system if it doesn't have all the details about your events? Often there is a lot of communication back-and-forth between the event planner and the...
September 9, 2020
Ever feel like you are looking for a needle in a haystack when it comes to tracking down an event in your room scheduling software? Maybe not so much currently with COVID-19 continuing to cause the...
September 2, 2020
There are many reasons why a scheduled event may have to be canceled or modified. The COVID-19 pandemic has reminded us all about that! But issues like equipment failures, safety concerns with the...
August 19, 2020
Think back to your first day on the job whether it was two months or 20 years ago, more than likely you remember being a little nervous and wanting to make a good first impression. Your employer was...
August 12, 2020
Imagine driving your car down a street you’ve never taken before and finding that you’re unable to read any of the signage. Street signs. Billboards. Business names. Completely indecipherable. Maybe...
August 5, 2020
“Where’s Mike?!” Sara shouted as she raced from office to office looking for the building security manager. Without his approval, an event scheduled for that evening could not take place, as no one...
July 29, 2020
Hybrid meetings, with participants in different (sometimes many different) physical locations, were a thing before the COVID-19 pandemic, of course. However, when the coronavirus outbreak hit the...
July 23, 2020
As someone who has spent their career scheduling and managing events, you know the success of your functions begins well before the first attendees show up. The planning, coordination, and...
July 15, 2020
Do you remember when we thought that technology was going to save us huge amounts of time and make everything so much easier? While it may be true that tech enables us to accomplish far more today...
July 8, 2020
Imagine all the time and effort that goes into planning a large event only to find that the day of the activity, several important things have been overlooked and forgotten, leaving your staff...
July 1, 2020
As the world’s response to COVID-19 moves from short-term tactics to long-term adaptation, organizations that focus on in-person gatherings will be among those most directly and significantly...
June 24, 2020
As an event planner, your focus is on ensuring that meeting hosts and attendees have a great experience. However, every gathering contains an element of risk. From things like minor accidents or...
June 19, 2020
The changes that are taking place in 2020 brought on by COVID have affected all of us personally and professionally. It is harder than ever to predict what the future is going to bring. In the short...
June 10, 2020
The way events are conducted has changed in many ways as a result of the COVID-19 pandemic. For example, previously in-person meetings are now being held as remote sessions or hybrid meetings. One...
June 3, 2020
According to news reports, researchers are making progress on better tests and treatments for COVID-19, and even a vaccine to prevent the disease. While that’s encouraging, it’s still possible (some...
May 27, 2020
States have begun “reopening” (a term surely none of us ever thought we’d hear applied to states), which is great news. However, for reservations professionals and the customers they serve, the light...
May 20, 2020
Managing your events requires more than just making sure you have a room booked at the right time. It is also making sure that all the equipment and services are available when you need them. Mazévo...
May 13, 2020
Meeting and event space has the unique characteristic that it can either be a valuable asset or a troubling liability. When it’s filled with people using it for an important gathering, it’s...
May 6, 2020
Does this sound like your organization? Lots of meeting and event space to manage. Internal groups primarily use space for no charge with possibly some outside rentals. Rooms are in high demand. In...
April 29, 2020
If you’ve been through the transition from an old room scheduling software system to a new one in the past, just thinking about what you went through probably makes you break out in a cold sweat....
April 22, 2020
Hybrid meetings—those in which there are attendees in different physical locations—have always been an option for meeting hosts who want to ensure that all stakeholders are able to receive...
April 15, 2020
On April 15th 2019 Mazévo began with a vision for a better way to manage room and resource scheduling. Back then Mazévo was just an idea about creating a modern room scheduling software platform that...
April 3, 2020
Recently many of our customers have had to transition, at least temporarily, to working from home (WFH). If you are new to remote work and working from home or have been doing it for years, I thought...
March 23, 2020
The past few weeks have seen incredible change in all areas of our society. Many of the industries that Mazévo directly supports have been hit hard by the Coronavirus outbreak. Colleges and...
March 12, 2020
Have you ever felt like you dropped the ball on one of your important events? You were wrapped up in so many details and your other day to day responsibilities that something important slipped...
March 4, 2020
If your organization has a lot of space and events to schedule then it's likely you have an online request form that people can fill out to request the use of your meeting rooms for their events and...
February 26, 2020
I don't know about you but the number of passwords that I have is staggering. Thinking all the way back before the internet was part of our daily lives, I am not sure I even had one password. Crazy...
February 19, 2020
Recently I was asked by a large university to send them a copy of our HECVAT. "What the heck is a HECVAT" I thought? Little did I know it at the time but the HECVAT would be the next step on our...
February 12, 2020
I wanted to share three things I learned recently from speaking with a school district with a huge number of rooms to schedule. There were a few things that struck me about their organization and...
February 5, 2020
The way tables and chairs are arranged for your event will have a huge impact on participant engagement, learning and enjoyment. In this article we will discuss the most common meeting and event...
January 29, 2020
In today’s busy world, most organizations have more demand for space than they have space. That’s just reality. And unless there are facility expansion plans in the works, it’s a reality you’ll be...
January 23, 2020
As any event planner knows, a room's seating arrangement can make or break the success of an event.  Imagine planning a nice dinner and the room is set with rows of chairs with no tables. Unless you...
January 14, 2020
If you schedule events and activities for a college or university then I don't have to tell you that your job can be, ah..."complex" at times. Especially when you consider all the people,...
January 8, 2020
According to the Pew Research Center the overwhelming majority of Americans, 96% now own a cell phone of some kind. And for many, the phone has become the primary way they access the internet. To...
December 31, 2019
Is your organization still using a paper form or simple digital document to take reservation requests? The requester completes the form and submits it in person or via email, and then your staff...
December 18, 2019
You have spent the time, energy and political capital putting the systems and processes in place so that your users can make requests online and free up tons of valuable time for you and your staff....
December 11, 2019
Here at Mazévo, the rest of the team and I have been very busy over the last few months introducing tons of new features. We love showing off our latest improvements like event billing or the Mazévo...
December 4, 2019
There is nothing worse than being the last to know about important changes to upcoming events. This is especially true for events in the near future. Not responding to important changes is a recipe...
November 27, 2019
“If it ain’t broke…” is often the rationale for leaving legacy scheduling processes in place. Unfortunately, when you’ve been doing something the same way for years (or decades), it can be hard to...
November 20, 2019
Whether you are juggling new requests, handling last minute changes or keeping staff and service providers informed of what is going on, managing an event services operation can be difficult. We get...
November 13, 2019
At the highest level, events can be either simple or complex. A simple event might be a person needing one room on one date to accommodate a meeting for a handful of people who don’t need any...
November 6, 2019
"Be right there!" Sally yelled to the team she saw heading down the hall. Sally was late again for the event services meeting. She just had to get one more email sent; then she could go to the...
November 1, 2019
At Mazévo we take a lot of pride in our work and we believe that attention to detail and keeping things simple are the keys to creating high quality event scheduling software. Those values also come...
October 30, 2019
Let's face it, without the calendar modern life as we know it would not exist. Appointments, birthdays and anniversaries would be missed and we would never know what day it is. Just think how hard it...
October 23, 2019
There are two goals that just about every event scheduling department strives for: providing an exceptional experience for customers who are reserving space, and making the process efficient for...
October 16, 2019
You just received a request for another meeting that occurs every week for the next 6 months during your busiest time of day in your most popular meeting room. You know when you enter the request...
October 9, 2019
The request seemed normal enough. It was from a group of students who wanted to meet to plan their group fundraiser. Upon closer inspection however the request left the scheduler with many questions....
October 2, 2019
Well, you did it again. Another amazing event. Your staff stepped up and exceeded your clients expectations. All is well with the world. Now it is time to send the final invoice. If you are like most...
September 24, 2019
Over the coming weeks we have a slew of new updates and changes to our product to announce. Before we do that however I want to take a minute and talk about one of the core functions of our product,...
August 30, 2019
If your event scheduling operation is like most, there are many tasks that are handled when you “get around to them” as you struggle to keep up with an ever-growing volume of requests.  While that...
August 16, 2019
Having instant access to the most up to date event information is critical for your setup crew. Yet most operations are still relying on paper reports to manage their work. In this 3 minute video I...
August 8, 2019
Meeting Signs - Another Way to Provide Great Customer Service It wasn't so long ago that that meeting room signs were a pretty boring topic. There just wasn't much to talk about. Just a sign on the...
July 31, 2019
Earlier this year I performed a survey of event professionals in higher education. One of the questions I asked was, "How do you measure success?" About 25% of the responses said that meeting revenue...
July 10, 2019
Your scheduling system contains a wealth of information about your events, facilities and resources. This information can be used to make operations and budgeting decisions. The problem is that it is...
July 3, 2019
When you are managing loads of events on any given day, keeping up with all the details can quickly get overwhelming. This is especially true if you just want to quickly see which events require AV,...
June 26, 2019
It’s been said that if you don’t have a destination in mind, any path will get you there. And while that may be a great approach for curious travelers with plenty of time on their hands, it’s not...
June 19, 2019
As a scheduling professional, you understand what a pivotal role you and your department play in the management of one of your organization’s most precious resources: its physical space. On many...
June 13, 2019
Before we wrote the first line of code for the Mazévo product line, we knew we wanted to create a platform that was accessible from wherever people worked. Some events professionals spend much of...
June 12, 2019
 For years, organizations have been moving their software and systems into the cloud. According to Gartner the market for cloud solutions is growing at almost 20 percent per year. If you use a...
June 5, 2019
What are the challenges you face in scheduling your rooms and resources effectively? If your operation is like most, the list is long and growing! Space is a finite resource. Unless your school is...
June 3, 2019
Want to boost the efficiency of your scheduling operation? Doing so can deliver everything from a reduced workload for your staff to greater customer satisfaction, so it’s hard to imagine any answer...
May 15, 2019
This is the final installment in a three-part series on trends in event management on college campuses. Previously we shared some thoughts on rapidly growing event volumes and the increasing...
May 8, 2019
This is the second of a three-part series exploring trends in facilities and event scheduling on college campuses. Last time we looked at how the number of events and meetings continues to increase...
May 1, 2019
Become a student of change. It is the only thing that will remain constant. ~Anthony D’Angelo I couldn’t agree with Mr. D’Angelo more. Not only is change constant, it seems to be accelerating. This,...
April 24, 2019
Ask any event planner or event scheduler and they’ll tell you: the volume and complexity of events continues to rise rapidly. And, unfortunately, staffing doesn’t always follow suit. As a result,...
April 12, 2019
You’re an event scheduler so you know the drill: frequently you have more people needing space than you have space.  If you are doing a good job of promoting your venue and helping hosts execute...
April 12, 2019
Howdy neighbor! Welcome to the Mazévo blog. This is where we share our passion for making great software for scheduling and managing events. We are particularly excited about the launch of this blog...

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